Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Polk County Clerk
About the Polk County Clerk
Land records in Polk County are recorded by the County Clerk. The office is held by Kim Williams.
Historical Deed Search (1840-1984) available online.
Checked September 2026 against official publications. Sources: Clerk's Office Contact Information | Polk County Oregon Official Website · Online Search Tools | Polk County Oregon Official Website · ORS 205.130 Recording duties of county clerk
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $102.00 first page, $5.00 each additional page (All Documents rate) |
|---|---|
| Mortgages and deeds of trust | $102.00 first page, $5.00 each additional page (All Documents rate) |
| Releases and satisfactions | $102.00 first page, $5.00 each additional page (All Documents rate; satisfaction of liens $77 first page) |
| Other standard documents | $102.00 first page, $5.00 each additional page (All Documents rate) |
Added at recording
| Oregon Land Information System fee | $1.00 Each instrument recorded (ORS 205.323(1)(a)) |
|---|---|
| County Assessment and Taxation Fund fee | $10.00 Each instrument recorded (ORS 205.323(1)(b)) |
| Housing fee (Oregon Housing and Community Services) | $60.00 Each instrument recorded, except mining claim affidavits, certain Employment Department warrants and judgment-related instruments (ORS 205.323(1)(c), (3)) |
Other charges
| Document that does not meet the formatting standards | $20.00 per document when The instrument does not comply with the requirements of ORS 205.232 or 205.234 |
|---|---|
| Additional references or marginal notations | $5.00 each beyond the 1 included (each additional assignment, release, or satisfaction noted within document) |
| Copies, per page | $0.25 |
| Certification | $3.75 |
Fee schedule effective July 1, 2026.
StatewideA page is one side of a sheet 14 inches or less long and 8-1/2 inches or less wide. Each additional transaction in a multi-transaction instrument under ORS 205.236, each additional municipal assessment lien, and each additional lien under ORS 311.675 is $5. A county may require a Public Land Corner Preservation Fund fee by ordinance under ORS 203.148 (ORS 205.320(1)(j)). Up to $3.75 may be charged for locating a record for copies.
Liens and Satisfaction of Liens: $77.00 for first page and $5.00 per page thereafter. Completion Notices $77.00 for first page and $5.00 per page thereafter. Judgments, Lien Record Abstracts and Release of Lien Record Abstracts: $16.00 for first page and $5.00 per page thereafter. Satisfaction of Judgments: $5.00 per page. Vacations: $112.00 for first page and $5.00 per page thereafter. Federal Tax Liens and Release of Federal Tax Liens: $5.00 per page. Military Discharge: Free. A document containing two or more titles is charged an additional $5.00 per title. Copy fee: $4.00 first page, .25 cents after. Certified copies: $.25 per page, $3.75 search fee, and $3.75 to certify.
Paying the office
| Accepted | Cash, Check, Money order, Credit card, Debit card |
|---|---|
| Checks payable to | Polk County Clerk |
| Card fee | Payment by card subject to service fee |
Checks must be signed.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide, Or. Const. Art. IX, §15)
StatewideNo state real estate transfer tax. ORS 306.815 bars cities, counties, and other political subdivisions from imposing a tax or fee on the transfer of a fee estate in real property, but does not apply to a tax in effect and operative on March 31, 1997, or to Public Land Corner Preservation Fund fees under ORS 203.148; local offices where a grandfathered tax exists collect their own.
Checked September 2026 against official publications. Sources: Clerk's Office · HJR 203 (2020), reprinting Or. Const. Art. IX §15 · Recording Fees | Polk County, OR · ORS 205.320 Fees collected by county clerk · ORS 205.327 Penalty for presenting nonstandard instruments for recording · ORS 306.815 Tax on transfer of real property prohibited; exceptions
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | Not larger than 14 inches long and 8-1/2 inches wide (statewide, ORS 205.232) |
|---|---|
| Minimum type size | 10 pt (statewide, ORS 205.232) |
| Ink and paper | Not less than 20 pound opaque paper |
| Return address required | Yes (statewide, ORS 205.234(1)(c)) |
| Tax statement mailing address required | Yes (statewide, ORS 205.234(1)(e); ORS 93.260) |
| Cover sheet | Optional (statewide, ORS 205.234(2)) |
Space measuring 4 1/4" wide by 1 3/4" high in the upper right or lower right corner of the first page for recording label.
StatewideThe first page must contain the names of the transactions, the names of the parties to be indexed, the return name and address, for fee title conveyances the true and actual consideration (ORS 93.030) and tax statement information (ORS 93.260), and for assignments of a mortgage or trust deed the assignee's name and address. Instruments must be clearly labeled to allow recording in the appropriate record. Size and type rules do not apply to out-of-state notarial acts or certified copies of public records.
Total lien amount needs to be on first page (ORS 205.125(1)(c) and (e)). The return address should read After Recording Mail to: (list address).
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| Stamped, self-addressed return envelope | Not required |
If a document cannot be recorded, it is returned to the sender with an explanation of what is wrong. eRecorded documents need to meet the same 1st page requirements as traditional documents.
Checked September 2026 against official publications. Sources: Clerk's Office · eRecording Services | Polk County Oregon Official Website · ORS 205.232 Conditions for instruments to be recorded · ORS 205.234 Requirements for first page of instruments to be recorded
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Polk County Clerk
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
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