Clearfield County Recorder Information

Land records in Clearfield County are recorded by the Recorder of Deeds. The office is held by Heather Olson-Desmett.

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Checked October 2026 against official publications. Sources: Realty Transfer Tax - PA Department of Revenue · Staff Directory • Register & Recorder · Recorder of Deeds | Clearfield County, PA

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective March 27, 2020.

StatewideEach county sets its own recording fees, and the totals counties publish include the state charges collected with every deed, mortgage and similar filing: a $20.00 judicial computer system and access to justice fee and a temporary $21.25 surcharge that runs until December 31, 2027 (204 Pa. Code 29.351). Counties also add their own records improvement, affordable housing and demolition fees.

Deeds must be presented to the U.P.I. Office for the UPI Stamp before recording, at $10 per parcel. Maps are $25, plus $20 for each additional page. UCCs are $100 and notary commissions $33.50. Blanket assignments, releases, satisfactions, or similar documents are not accepted. Where no fee is specified, the Recorder of Deeds determines the fee.

Paying the office

All recording fees and applicable realty transfer taxes must be paid at the time of recording.

Transfer tax

Realty Transfer Tax. 1 percent on the value of real estate (including contracted-for improvements to property) transferred by deed, instrument, long-term lease or other writing. The tax is collected when the document is recorded. (statewide, 72 P.S. § 8101-C et seq.)

StatewideCounty Recorders of Deeds collect the state realty transfer tax, often together with an additional local realty transfer tax levied by municipalities and school districts (Tax Reform Code of 1971, Article XI-D, 72 P.S. § 8101-D et seq.). The Department of Revenue describes the rate as one percent for the state and usually one percent for the local portion; local rates vary by place.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Realty Transfer Tax - PA Department of Revenue · Recorder of Deeds | Clearfield County, PA · Recorder of Deeds - Pennsylvania Department of Revenue (Answer Center)

Confirm current requirements with the recorder's office before submitting documents.

StatewideRecorders refuse a mortgage, assignment, or agreement given to secure payment of money unless a certificate signed by the mortgagee, assignee, or person entitled to interest, or an authorized attorney or agent, setting forth that person's precise residence is attached and recorded with it (21 P.S. § 625).

Deeds must have a UPI stamp from the Assessment Office and must indicate the municipality and county where the property is located. Re-recorded or corrective documents must state the reason for re-recording and carry a new acknowledgment. Documents for property in more than one municipality or school district must state each one's proportional share of local realty transfer tax. Multiple documents in one transaction must be numbered in filing order. Foreign-language documents need a written English translation. The acknowledgment should not predate the document date. No blanket assignments, releases, or satisfactions are accepted.

Forms filed along with a transfer

• Realty Transfer Tax Statement of Value (REV-183) Statewide Pennsylvania Department of Revenue, Bureau of Individual Taxes
  Filed in duplicate with the Recorder of Deeds when (1) the full value/consideration is not set forth in the deed, (2) the deed is without consideration or by gift, or (3) a tax exemption is claimed

Submitting documents

Deeds may be pre-approved for the UPI before the day of recording. UPI questions: 814-765-2641, ext. 2042.

Checked October 2026 against official publications. Sources: 1979-1980 Regular Session HB 946 PN 3432 Bill Text · REV-183 Realty Transfer Tax Statement of Value and Instructions · Recorder of Deeds | Clearfield County, PA · Pennsylvania Statutes Title 21 P.S. Deeds and Mortgages § 625