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All documents related to real estate are recorded with the Clearfield County Recorder of Deeds. In Pennsylvania, it is the responsibility of the county recorder of deeds to record and maintain real property documents for the county. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.
NOTE: All deeds must be presented to the U.P.I. (Uniform Parcel Identifier) Office for the UPI Stamp BEFORE recording of Deeds. There is a fee of $10.00 per parcel. Please contact (814) 765-2641 Ext: 2042 for questions or information.
To record a deed, the fee is $68.75 for the first four pages and first four names. Each additional page after four is $2 and each additional name after four is 50 cents.
Local and state realty transfer taxes of 1% each may be due upon recording.
When presenting a document for recording, it must be accompanied by a self-addressed stamped envelope of sufficient size so that the document can be returned.
All recording fees and applicable realty transfer taxes must be paid at the time of recording. Checks should be made payable to the Recorder of Deeds.
If you have questions about recording fees and transfer taxes, contact the Clearfield County Recorder of Deeds at 814-765-2641 Ext #5012.
1. A deed must be acknowledged before the Recorder of Deeds can consider it for recordation. An acknowledgment must include the county and state. The name of the person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are the county, state, date, person's appearing, a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document. If any of those elements are missing, the acknowledgment will be considered incomplete.
2. The maximum size page accepted is 8.5 x 14 inches and the minimum is 8.5 x 11 inches. Margins should be a minimum of 1-inch and should be free from all markings.
3. A complete legal description of the real property must be present.
4. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document, and all deeds must be presented to the UPI Office for the UPI Stamp prior to recording. There is a $10 fee for this. For further information, contact (814)765-2641 Ext #2042.
5. A Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.
6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.
7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.
8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.
9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.
10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.
Statement of Value:
A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.