Hamilton County Recorder Information

Land records in Hamilton County are recorded by the Register of Deeds. The office is held by Marc Gravitt.

Online records access requires an application; electronic access fee is $50.00 per firm per location, or individual, per month.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Marc Gravitt, Register of Deeds, Hamilton County Government · Hamilton County Register of Deeds Application for Electronic Access · CTAS: Register of Deeds Legal Issues (2023)

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Added at recording

Other charges

StatewideEach instrument in a document beyond the first: $5.00. Each plat, map or survey: $15.00; certified copy of a plat, map or survey: $5.00. Military discharges are recorded at no charge. A county may adopt, by two-thirds vote of its legislative body, a $2.00 electronic filing submission fee for each document recorded through its county e-filing portal. Private act recording fees above general law are superseded.

Paying the office

A driver's license is required for identity verification on credit transactions; no identification is required for debit transactions.

Transfer tax

Realty transfer tax. Thirty-seven cents (37¢) per one hundred dollars ($100). The tax is collected when the document is recorded. (statewide, T.C.A. § 67-4-409(a)(1))

StatewideThe transfer tax is based on the consideration for the transfer or the value of the property, whichever is greater, and the register collects it. The actual consideration or value must be stated under oath on the face of the instrument. A separate tax of eleven and one-half cents (11.5¢) on each one hundred dollars ($100) of indebtedness is levied on the recording of mortgages, deeds of trust and other instruments evidencing an indebtedness; it does not apply to the first $2,000 of indebtedness (T.C.A. § 67-4-409(b)). Such instruments must contain the statement "Maximum principal indebtedness for Tennessee recording tax purposes is $______."

Checked October 2026 against official publications. Sources: Document Requirement Guide (rev. 7/16/2024) · Tennessee Code § 8-21-1001 (2024) - Registers · Tennessee Code § 67-4-409 (FindLaw)

Confirm current requirements with the recorder's office before submitting documents.

Three-inch margin at top right corner of the document, so the validation stamp does not cover pertinent information.

StatewideThe register may refuse to register a writing that is illegible or cannot be legibly reproduced unless an affidavit stating that the writing is the best available original is attached. The register may refuse a writing substantially in a language other than English unless an affidavit with a complete English translation is attached.

Must be the original document with original signatures and notary seals, unless a certified copy already recorded in another county or state office. Each acknowledgement must have the notary's signature, seal and expiration date. A legal description cannot be an address only. Book and page references are indexed, not instrument numbers.

Submitting documents

Electronically filed documents require an Electronic Certification page.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Document Requirement Guide (rev. 7/16/2024) · Tennessee Code § 8-21-1001 (2024) - Registers · Tennessee Code § 66-24-115 (2024) - Name of preparer of instrument · CTAS e-Li: Name and Address of Owner and Taxpayer · CTAS e-Li: Parcel Identification Number · CTAS e-Li: Legibility/Language