Transferring New York Real Property with an Administrator's Deed

Administrator's deeds are used to transfer title to real property when the owner died intestate (without a last will and testament).

The Surrogate's Court appoints an administrator to distribute the deceased individual's estate according to the rules set out in section 4-1.1of New York's Estates, Powers, and Trusts Law (EPT). The surrogate (the judge managing the case) issues documents called letters of administration, authorizing the administrator to begin his/her duties. If the estate includes real property, those duties could include using an administrator's deed to sell it.

Administrator's deeds contain the same information as warranty or quitclaim deeds, but they also include details about the administrator and the deceased owner. The administrator acts as the grantor on the deed, and his/her signature must be notarized. Some cases may require a witness to sign the deed in front of the notary, too. Note that at sections 309-a and 309-b, New York's Real Property Law (RPP) sets out specific notary statements based on whether the deed is signed inside or outside the state.

In addition to the standard state and local forms that accompany deeds submitted for recording, administrators might need to attach letters of administration from the Surrogate's Court, certified copies of the decedent's death certificate, and other supporting documentation as appropriate. Depending on the circumstances, the sale might also require court approval.

Probate procedures can be complicated, and each situation is unique. Seek assistance from an attorney or from the surrogate responsible for the case with any questions about this process.

(New York AD Package includes form, guidelines, and completed example)

How to Use This Form

Select your county from the list above
Download the county-specific form
Fill in the required information
Have the document notarized if required
Record with your county recorder's office

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Common Uses for Administrator Deed

Notify third parties of a trust's interest in real property
Convey property as directed by a will or court order
Distribute inherited property among multiple heirs
Transfer property out of an estate after probate
Facilitate the sale of trust-held real estate
Establish a trust's interest in real property for public record

Compare other New York deed forms and documents

Quitclaim Deed Gift Deed Warranty Deed Special Warranty Deed Bargain and Sale Deed with Covenants Bargain and Sale Deed Without Covenants Easement Deed Termination of Easement Executor Deed Correction Deed Contract for Deed Memorandum of Contract for Deed Full Release of Memorandum of Contract for Deed Mortgage and Promissory Note Satisfaction of Mortgage Transfer on Death Deed Revocation of Transfer on Death Deed Disclaimer of Interest Memorandum of Trust Notice of Pendency

Important: County-Specific Forms

Our administrator deed forms are specifically formatted for each county in New York.

After selecting your county, you'll receive forms that meet all local recording requirements, ensuring your documents will be accepted without delays or rejection fees.

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