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New York Administrator Deed

Transferring New York Real Property with an Administrator's Deed

Administrator's deeds are used to transfer title to real property when the owner died intestate (without a last will and testament).

The Surrogate's Court appoints an administrator to distribute the deceased individual's estate according to the rules set out in section 4-1.1of New York's Estates, Powers, and Trusts Law (EPT). The surrogate (the judge managing the case) issues documents called letters of administration, authorizing the administrator to begin his/her duties. If the estate includes real property, those duties could include using an administrator's deed to sell it.

Administrator's deeds contain the same information as warranty or quitclaim deeds, but they also include details about the administrator and the deceased owner. The administrator acts as the grantor on the deed, and his/her signature must be notarized. Some cases may require a witness to sign the deed in front of the notary, too. Note that at sections 309-a and 309-b, New York's Real Property Law (RPP) sets out specific notary statements based on whether the deed is signed inside or outside the state.

In addition to the standard state and local forms that accompany deeds submitted for recording, administrators might need to attach letters of administration from the Surrogate's Court, certified copies of the decedent's death certificate, and other supporting documentation as appropriate. Depending on the circumstances, the sale might also require court approval.

Probate procedures can be complicated, and each situation is unique. Seek assistance from an attorney or from the surrogate responsible for the case with any questions about this process.

Deeds.com New York Administrator Deed Forms Have Been Updated as Recently as Friday February 8, 2019

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January 16th, 2019

Name: crystal l.

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Reply from Staff on January 16th, 2019

Thank you Crystal and please thank your associate for us. Have a fantastic day!


February 8th, 2019

Name: Christine R.

Review: Ordering and directions were easy. The only thing missing in the instructions was how to record by mail. Thanks!

Reply from Staff on February 8th, 2019

Thank you Christine. We'll work on making it more clear that one can find mailing information in our recording section. Have a great day!


January 3rd, 2019

Name: Sandra G.

Review: We were referred to the site by banking friend. It does take time to read through and figure out what a person needs, form-wise, to accomplish the goal. Once that was decided, check out and the download was very easy. What a great savings in cost and time.

Reply from Staff on January 3rd, 2019

Thank you Sandra, glad we could help. Also, please thank your friend for us. Have a wonderful day.


New York Administrator Deed Form