Oregon Forms

Polk County Substitution of Trustee and Deed of Reconveyance (For Deed of Trust / Trust Deed) Form

Polk County Substitution of Trustee and Deed of Full Reconveyance

Polk County Substitution of Trustee and Deed of Full Reconveyance

Fill in the blank form formatted to comply with all recording and content requirements.

Document Last Validated 7/17/2025
Polk County Substitution of Trustee and Full Reconveyance Guide

Polk County Substitution of Trustee and Full Reconveyance Guide

Line by line guide explaining every blank on the form.

Document Last Validated 6/24/2025
Polk County Completed Example of the Substitution of Trustee and Deed of Full Reconveyance Document

Polk County Completed Example of the Substitution of Trustee and Deed of Full Reconveyance Document

Example of a properly completed form for reference.

Document Last Validated 7/10/2025

All 3 documents above included • One-time purchase • No recurring fees

Immediate Download • Secure Checkout

Important: Your property must be located in Polk County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Polk County Clerk
Address:
850 Main St, Rm 201
Dallas, Oregon 97338-3179

Hours: 8:00 to 12:00 & 1:00 to 5:00 Mon-Fri / Recording until 4:30

Phone: (503) 623-9217

Recording Tips for Polk County:
  • Ensure all signatures are in blue or black ink
  • Ask if they accept credit cards - many offices are cash/check only
  • Recording fees may differ from what's posted online - verify current rates
  • Ask about their eRecording option for future transactions
  • Bring extra funds - fees can vary by document type and page count

Cities and Jurisdictions in Polk County

Properties in any of these areas use Polk County forms:

  • Dallas
  • Falls City
  • Grand Ronde
  • Independence
  • Monmouth
  • Rickreall
  • Salem

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Polk County

How do I get my forms?

Forms are available for immediate download after payment. The Polk County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Polk County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Polk County including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Polk County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Polk County?

Recording fees in Polk County vary. Contact the recorder's office at (503) 623-9217 for current fees.

Questions answered? Let's get started!

In this form the beneficiary/lender changes the trustee (independent third party) then the new trustee reconveys the Deed of Trust or Trust Deed.

((1) Within 30 days after performance of the obligation secured by the trust deed, the beneficiary shall deliver a written request to the trustee to reconvey the estate of real property described in the trust deed to the grantor. Within 30 days after the beneficiary delivers the written request to reconvey to the trustee, the trustee shall reconvey the estate of real property described in the trust deed to the grantor. In the event the obligation is performed and the beneficiary refuses to request reconveyance or the trustee refuses to reconvey the property, the beneficiary or trustee so refusing shall be liable as provided by ORS 86.140 (Liability of mortgagee for failure to discharge mortgage) in the case of refusal to execute a discharge or satisfaction of a mortgage on real property. The trustee may charge a reasonable fee for all services involved in the preparation, execution and recordation of any reconveyance executed pursuant to this section.)
(ORS 86.720 Reconveyance upon performance)

Who can be a Trustee? Under ORS 86.713 Qualifications of trustee

(A) An attorney who is an active member of the Oregon State Bar or a law practice that includes an attorney who is an active member of the Oregon State Bar;

(B) A financial institution or trust company, as defined in ORS 706.008 (Additional definitions for Bank Act), that is authorized to do business under the laws of Oregon or the United States;

(C) A title insurance company or a subsidiary, affiliate, insurance producer or branch of the title insurance company that is authorized to insure title to real property in this state;

(D) The United States or any agency of the United States; or

(E) An escrow agent that is licensed under ORS 696.505 (Definitions for ORS 696.505 to 696.590) to 696.590 (Penalty amounts).

(Oregon SOT&DOR Package includes form, guidelines, and completed example)

Important: Your property must be located in Polk County to use these forms. Documents should be recorded at the office below.

This Substitution of Trustee and Deed of Reconveyance (For Deed of Trust / Trust Deed) meets all recording requirements specific to Polk County.

Our Promise

The documents you receive here will meet, or exceed, the Polk County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Polk County Substitution of Trustee and Deed of Reconveyance (For Deed of Trust / Trust Deed) form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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