Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Douglas County Clerk and Recorder
About the Douglas County Clerk and Recorder
Land records in Douglas County are recorded by the County Clerk and Recorder. The office is held by Sheri Davis.
Document images can be viewed online through LandmarkWeb; some historic images are not online and must be viewed in the Recording office. All documents back to the 1800s are scanned and viewable at the office research stations. FTP/bulk data subscription: $0.03 per image, $0.04 per document for the Grantor/Grantee index, $0.10 per plat map (signed agreement required).
Checked September 2026 against official publications. Sources: Elected Officials - Douglas County · Recording Documents - Douglas County · C.R.S. 30-10-406 (2024), Justia
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $40.00 flat (per document, any number of pages) |
|---|---|
| Mortgages and deeds of trust | $40.00 flat (per document, any number of pages) |
| Releases and satisfactions | $40.00 flat (per document, any number of pages) |
| Other standard documents | $40.00 flat (per document not otherwise provided for) |
Added at recording
| Filing surcharge | $1.00 Each document received for recording or filing, through December 31, 2029; retained by the county for its electronic filing system. C.R.S. 30-10-421(1)(b), (3)(b) |
|---|---|
| Electronic recording technology board surcharge | $2.00 Each document received for recording or filing, through April 30, 2029; imposed by the board 'of up to two dollars' and remitted to the state. C.R.S. 30-10-421(1)(c), 24-21-403(2) |
Other charges
| Copies, per page | $0.25 |
|---|---|
| Certification | $1.00 |
Fee schedule effective July 1, 2025.
StatewideNo fee is allowed for filing or recording a certificate of death, a verification of death document, or a certified copy thereof. County governments are exempt from the fees when the county or any agency thereof is the grantor or grantee. Section 30-1-103 is repealed effective December 31, 2029.
The county schedule lists recording at $43.00 per document for 8 1/2" x 11" through 24" x 36" documents, with the $1 and $2 surcharges already added. Land Survey Plats: Surveyors Deposit Fee $10.00 and Indexing/Recording Fee $40.00. UCC forms (real estate only): $13.00 for 1-2 pages, $18.00 for 3+ pages, $8.00 electronically filed. Federal Tax Liens & Redemption Certificates $43.00. State tax liens and their releases submitted by the State Department of Revenue: no charge. DD Form 214: no charge. Oversized page copies: $1.00 for the first page and $0.75 for each consecutive page. Digital copies: no charge. Postage and handling: $1.00 for 1-6 pages, $4.00 for 7-61 pages, $7.00 for plat size or more than 61 pages.
Paying the office
| Accepted | Check, Credit card, Escrow account |
|---|---|
| Checks payable to | Douglas County Clerk & Recorder |
| Card fee | Credit Card Processing Service Fee: $0.01 - $10.00 = $0.50 fee; $10.01 - $25.00 = $1.00 fee; $25.01 or more = 2.5% of charge or $2.00, whichever is higher. The convenience fee is charged by a third-party company and is not retained by the County. |
Returned Check/Insufficient Funds Fee: up to $35.00. Businesses may open an escrow account for copies or recording by sending a letter on company letterhead; a minimum deposit of $100 is required.
Transfer tax
Documentary fee. One cent for each one hundred dollars, or major fraction thereof, of such consideration, when the total consideration exceeds five hundred dollars. The tax is collected when the document is recorded. (statewide, C.R.S. 39-13-102(2))
StatewideThe documentary fee is payable to and collected by the county clerk and recorder, in addition to any other recording fee. No documentary fee is payable when there is no consideration or the total consideration is five hundred dollars or less. When real property in two or more counties is conveyed in a single transaction, each clerk collects a portion of the fee in proportion to the consideration attributable to the property in that county. (C.R.S. 39-13-102)
Checked September 2026 against official publications. Sources: HB24-1269 Modification of Recording Fees, Colorado General Assembly · HB24-1269 Signed Act · Douglas County Recording Fee Schedule (C.R.S 30-1-108) · Recording Documents - Douglas County · C.R.S. 24-72-205, public.law · C.R.S. 30-1-103, public.law · C.R.S. 39-13-102, FindLaw
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| First page top margin | 1 in (statewide, C.R.S. 30-10-406(3)(a)) |
|---|---|
| Other margins | 0.5 in (statewide, C.R.S. 30-10-406(3)(a)) |
| Grantee address required | Yes (statewide, C.R.S. 38-35-109(2)) |
StatewideThe clerk and recorder may refuse to record or file any document that does not conform to the margin requirements. Verification of application forms defined in section 38-29-102(13) are excepted.
Documents must name the parties involved (Grantor/Grantee). Deed transfers must include a complete legal description. The fee schedule covers documents from 8 1/2" x 11" through 24" x 36".
Forms filed along with a transfer
- Real Property Transfer Declaration (TD-1000) Statewide County assessorRequired when conveyance documents are presented for recording
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| Stamped, self-addressed return envelope | Not required |
| How recorded documents come back | Recorded documents are returned to the return address provided with the submission, or in the self-addressed envelope if one is included. |
eRecording is available only to businesses through an approved third-party vendor; it is not available to individuals. Mail by U.S. Postal Service to P.O. Box 1360, Castle Rock, CO 80104; send FedEx, UPS, or other carriers to Attn: Recording, 301 Wilcox Street, Castle Rock, CO 80104. Releases of deeds of trust must be processed by the Public Trustee's office before they can be recorded.
Checked September 2026 against official publications. Sources: Real Property Transfer Declaration (TD-1000), Colorado Division of Real Estate · Recording Documents - Douglas County · C.R.S. 30-10-406 (2024), Justia · C.R.S. 38-35-109, public.law
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Douglas County Clerk and Recorder
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com