Suffolk County Recorder Information

The County Clerk is responsible for recording and maintaining real property records in Suffolk County.

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Deed: $5 per page + $40 recording fee
Cover page (counts as first page): $5

Each additional name (over 2): $0.50
Each cross reference: $0.50

TP 584 Transfer Tax Affidavit: $5
RP 5217 Equalization and Assessment: $5/county +
- agricultural or residential: $125.00
- all others: $250.00

Real Property Verification Fee: $200.00 (per parcel id to index)

A transfer tax is due on all conveyances with consideration over $500.00. The amount of tax is computed at $2.00 per $500.00 or any fraction thereof. (Ex: $750.00 consideration = $4.00 tax)

Mansion Tax is due on all residential conveyances where the consideration is $1,000,000.00 or greater.

Cash or a certified check payable to Suffolk County Clerk is required for payment.

Confirm current requirements with the recorder's office before submitting documents.

Every deed must have a completed Suffolk County Recording and Endorsement Page, printed on legal size (8 1/2 x 14) paper, as the first page of the document.

Every deed must contain the names and addresses of the purchaser and the seller. A post office box address is not acceptable.

The deed must contain a complete description of the property, including the state, county, township and village the property is located in.

The document must be signed and properly acknowledged by a notary (notarized) conforming to N.Y.S. requirements.

If the seller (grantor) is a corporation, it must be signed by an officer of the corporation (or an attorney in- fact) and the acknowledgment must contain the address of the officer signing. The corporate seal is to be affixed if the acknowledgment indicates that the seal is affixed.

A deed, or portion thereof, that is illegible or not suited for microfilming, will be rejected. The entire document should be in black print and ink. Blue or other color ink is unacceptable.

If a deed recites "Exhibits", such exhibits must be included with the deed at the time of recording.

All deeds must be accompanied by a Combined Real Estate Form (TP-584) that is signed. This form must include the Social Security numbers of all parties to the transaction. If the form indicates that a TP-584. 1 form is to be filed also, please complete and attach. The fee to record the TP-584 is $5.00. If signed by an attorney in-fact, a copy of the power-of-attorney must be attached.

All deeds dated November 1, 1980 and later must be accompanied by an Equalization and Assessment Form (Form RP-5217) properly filled out and signed by the parties to the document or an attorney in-fact. Copies of this form are available in the Clerk's office. If signed by an attorney in-fact, a copy of the power-of-attorney must be attached.