Butler County Recorder Information

The recorder is responsible for maintaining real property records in Butler County.

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic's lien, partnership, trust document, or power of attorney is $34 for the first two pages. Each page thereafter is $8.

No. of Pages....Total Fee
1 & 2...................$34.00
3............................$42.00
4............................$50.00
5............................$58.00
6............................$66.00
7............................$74.00
8............................$82.00
9............................$90.00
10...........................$98.00
11...........................$106.00
12...........................$114.00
13...........................$122.00
14...........................$130.00
15...........................$138.00 ETC.

If a document does not meet the requirements, it can be recorded for an additional $20.

A certified copy is $2 per page.

Include a self-addressed, stamped envelope of sufficient size for return of recorded documents.

County recording fees are subject to change without notice. For the most current fees and further information, contact the local recorder directly.

Confirm current requirements with the recorder's office before submitting documents.

* The minimum size paper accepted is 8.5 x 11 inches; the maximum is 8.5 x 14 inches.

* Use black or blue ink only with a font size of at least 10 point. Acceptable fonts are Times New Roman, Helvetica, or Palatino. Do not make use of any highlighting in the document.

* The first page of the document should have a 3-inch top margin. Subsequent top margins should be at least 1 inches. Side and bottom margins throughout the document should be at least 1 inch. The 3-inch top margin is necessary to accommodate the certification or endorsement by the county engineer, auditor, or recorder. The right half is exclusively reserved for the county recorder.

* Documents must be sufficiently legible to allow for recording.

* A county recorder cannot accept a deed that is executed in whole or in part in a language other than English unless it complies with ORC and is accompanied by a complete English translation, as outlined in ORC 317.113.

* The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

* Corresponding names must be typewritten, printed, or stamped beneath signatures.

* At the end of the instrument, include the name of the person who prepared the instrument, given in the following form: "This instrument was prepared by (name)."

* When presenting a conveyance to the county recorder, it should bear the stamp of the county auditor stating that the conveyance has been examined and the grantor has complied with section 319.202 of the Ohio Revised Code. The conveyance should be endorsed as "transferred" or "transfer not necessary."

* A recorded grant, reservation, or agreement creating an easement or a recorded lease of any interest in real property shall contain a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title.

* Whenever a survey is made of lands that are being conveyed, the county auditor will require that the name of the person who created the survey appear in the deed. The name shall either be printed, typewritten, stamped, or signed in a legible manner. An instrument is in compliance with this if it contains the following statement: "A survey of this land was made by.........."

* A Property Disclosure Form is needed for all residential real property transfers. For details on this form, read ORC 5302.30.

Recording by Mail:

For deeds being sent through the mail, include a cover letter that includes a telephone number and explains briefly what you want done. A copy of the prior deed should be included. This is sent to the Tax Map Office and the property description is reviewed for requirements. Include a conveyance form and permanent parcel ID number on the new deed. The tax records are updated and fees are collected at the County Auditor's office.

If sending more than one deed, the cover letter should indicate in what order they should be recorded.

Include a check made payable to the Butler County Recorder. Include a separate check for Recorder's fees and Auditor's fees. A self-addressed stamped envelope should be provided.