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The recorder is responsible for maintaining real property records in Hamilton County.
The Hamilton County Recorder will only accept a conveyance by mail if the Engineer's and Auditor's stamps are already on the document. This includes all deeds, land contracts, easements, affidavits and any documents that require a stamp from the Auditor's office.
A self addressed stamped envelope is required for the return of all documents.
Conveyance documents should be sent to:
Hamilton County Auditor
138 East Court Street
Cincinnati, Ohio 45202
Attention. Transfer Desk
The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic's lien, partnership, trust document, or power of attorney is $28 for the first two pages. Each page thereafter is $8.
If a document does not meet the requirements, it can be recorded for an additional $20.
A certified copy is $2 per page, plus $1 for the certification seal.
Contact the recorder at 513-946-4561 if you have questions regarding fees due upon recording.
* Documents submitted for recording should be on paper no smaller than 8.5 x 11 and no larger than 8.5 x 14 inches and should be in blue or black ink only, with a font size no smaller than 10-point.
* 1-inch margins should be used on the sides and the bottom of all pages.
* A 3-inch margin should be on the top of the first page. This space is reserved for the recorder, auditor, and engineer.
* On the top of each remaining page of the document, there should be a 1.5 inch margin.
* An instrument that conveys title to property must have legible signatures and names.
* By law, a deed or other instrument that is in a language other than English has to be accompanied by a certified English translation.
* For instruments that convey or affect an interest in crude oil or natural gas (lease, assignment, easement, lien, or right or way) made by separate instrument, the county recorder does not have the power to limit the number of assignments, releases, partial releases, or waivers of priority that may be executed and recorded by means of a single instrument.
* The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.
* The name of the person who prepared the document should be listed, which can be done in the following format: "This instrument was prepared by NAME."
* The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.
* Documents of conveyance should state the marital status of the grantor.
* The total consideration paid is required to be included on real property documents.
* The grantee's address (for tax mailing purposes) needs to be included with transfers of title.
* A legal description of the real property is required, as well as any prior recorded information
Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.