Jefferson County Recorder Information

The recorder is responsible for maintaining real property records in Jefferson County.

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Jefferson County will not accept any deeds by mail.

The majority of the documents recorded in the Recorder's Office can now be e-filed.
Mortgages
Release of Mortgages
Assignment of Mortgages
Oil and Gas Leases
Power of Attorney
Ratification of Leases
Memorandum of Leases
Assignment of Leases
Release of Liens
Loan Modifications
Assignment of Rents
Any Non-Conveyance Documents

They cannot E-file ANY documents that transfer ownership/conveyance that need to be processed through the County Tax Map and Auditor's Real Estate Departments. They are in the process of making this available in the near future. (posted 2/16/24)
Deeds
Certificate of Transfer
Easements
Transfer on Death
Affidavits
Certificate of Trust
Land Contracts
Plats
Military Discharges (DD214's)

Mineral Deeds, Easements & Rights of Way must be walked through in person the following 2 offices (posted 2/16/24)
1. Assessor's (Auditor) Office for Transfer purposes.
2. Recorder's Office - Recording

The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic's lien, partnership, trust document, or power of attorney is $34 for the first two pages. Each page thereafter is $8.

No. of Pages....Total Fee
1 & 2...................$34.00
3............................$42.00
4............................$50.00
5............................$58.00
6............................$66.00
7............................$74.00
8............................$82.00
9............................$90.00
10...........................$98.00
11...........................$106.00
12...........................$114.00
13...........................$122.00
14...........................$130.00
15...........................$138.00 ETC.

Separate release, partial release, or assignment
First two pages-$34.00
Each additional page-$8.00

If a document does not meet the requirements, it can be recorded for an additional $20.

Living Will and Durable Power of Attorney for Health Care:
Documents with one or two pages-$34.00
Documents with three pages-$36.00
Documents with four or more pages-$40.00 max

A certified copy is $2 per page.

Contact the recorder at 740-283-8566 if you have questions regarding recording fees and auditor's fees due upon recording.

Confirm current requirements with the recorder's office before submitting documents.

* Submit originals or certified copies of originals on white 8.5 x 11 inch paper or 8.5 x 14 inch paper.

* Use font size of at least 10 point and black or blue ink.

* The document should not make use of any highlighting. Font used should be Times New Roman, Helvetica, or Palatino.

* On the top of the first page, provide a 3-inch blank margin. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.

* If signatures in the document are considered to be illegible, the name should be printed or typed beneath it. The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

* The name of the person who prepared the document should be listed, which can be done in the following format: "This instrument was prepared by NAME."

* The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.

* Documents of conveyance should state the marital status of the grantor.

* The total consideration paid is required to be included on real property documents.

* The grantee's address (for tax mailing purposes) needs to be included with transfers of title.

* A legal description of the real property is required, as well as any prior recorded information.

* A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.

Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.