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The Recording Division of the Summit County Fiscal Officer is responsible for maintaining real property records related in the county.
Recording Fees
RECORDING FEES for the following documents:
DEEDS
o Warranty Deeds
o Survivorship Deeds
o Quit Claim Deeds
o Sheriffs Deeds
CERTIFICATES OF TRANSFER
o Affidavits
o Easements
o Leases
CERTIFICATES OF TITLE TO REGISTERED LAND (TORRENS LAND)
MORTGAGES
o Mortgage releases
o Assignments
o Assumptions
o Subordinations
o Encumbrances
o Waivers of priority
o Land Contracts
PLATS - DRAWINGS SHOWING LOCATION OF LOTS AND BOUNDARIES, USUALLY OF SUBDIVIDED LAND.
CONDOMINIUMS - DRAWINGS OF PROPERTY WHERE THERE IS INDIVIDUAL OWNERSHIP OF PORTIONS OF A BUILDING AND JOINT OWNERSHIP OF COMMON ELEMENTS.
ANNEXATIONS
PETITIONS
STATE CENTERLINE SURVEYS
CANCELLATIONS
MILITARY SERVICE DISCHARGES
PARTNERSHIPS
POWERS OF ATTORNEY
TRUSTS
MISCELLANEOUS RECORDS
ZONING RESOLUTIONS
MAPS
AMENDMENTS
FINANCING STATEMENTS (FILED UNDER PROVISIONS IN THE UNIFORM COMMERCIAL CODE)
LIENS
o Mechanic's Liens
o Notices of Commencements
o Federal Tax Liens
o Recognizance
o Bond Liens
o Corrupt Activity
o Medicaid Fraud Liens
o Bureau of Employment
o Unemployment Compensation
o Workers' Compensation Liens
BASIC RECORDING FEES (8.5x14 or smaller size)
First two pages-$34.00
Each additional page-$8.00
Marginal References: $4 each reference
No. of Pages....Total Fee
1 & 2...................$34.00
3............................$42.00
4............................$50.00
5............................$58.00
6............................$66.00
7............................$74.00
8............................$82.00
9............................$90.00
10...........................$98.00 ETC.
If a document does not meet formatting requirements, it can be recorded for an additional $20. (see below)
FEDERAL LIENS-Sec. 317.09
Abstract of Judgement (Federal Court)--$5.00
Federal Tax Lien (IRS)--$5.00
Federal Estate Tax Lien (Refiling, Correction, Other)--$5.00
RELEASE, PARTIAL RELEASE, DISCHARGE OF:
Franchise Tax lien = $4.00
Personal Property Tax Lien = $4.00
Tangible& Intangible Tax Lien = $4.00
TORRENS SYSTEM - REGISTERED LAND---Sec. 5310.15
Original Registration of Title
Issuing Duplicate Certificate of Title Transfer,
Duplicate Certificate of Title = $60.00 (1st parcel) $4.00 each additional parcel
Mortgage or lease = $20.00
Release, Assignment, Waiver of Priority, Lien Charge or Demand = $10.00
Cancellation, Change of Address, Notice of Dower, Pending Suit, Judgment, Lien, Attachment, Execution or Levy--for each parcel = $10.00
Taxes, Special Assessments for each parcel = $20.00
Continuing Duplicate Certificate = $10.00
Certified Copy of any Certificate = $30.00
LIVING WILL AND DURABLE POWER OF ATTORNEY FOR HEALTH CARE:
Documents with one or two pages-$34.00
Documents with three pages-$36.00
Documents with four or more pages-$40.00 max
PHOTOCOPY, PER PAGE SEC. 317.32(G) = $2.00
Plat Copy, per page = $2.00
COPY, CERTIFIED SEC. 317.32(8) = $2.00 per page & $1.00 per seal
Include a self-addressed, stamped envelope of sufficient size for return of recorded documents.
County recording fees are subject to change without notice. For the most current fees and further information, contact the local recorder directly.
The county auditor's conveyance fee is $4 per $1,000, and the transfer fee is 50 cents per lot.
Documents are only accepted with the exact recording fees.
Contact the Summit County Records Division if you have questions about recording fees or other fees due upon recording. They can be reached at 330-643-2712.
Document Formatting Requirements
* Submit originals or certified copies of originals on white 8.5 x 11 inch paper or 8.5 x 14 inch paper.
* Use a computer font size of at least 10 point and blue or black ink.
* The document should not make use of any highlighting. Font used should be Times New Roman, Helvetica, or Palatino.
* On the top of the first page, provide a 3 inch margin. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.
* If signatures in the document are considered to be illegible, the name should be printed or typed beneath it. The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.
* The name of the person who prepared the document should be listed, which can be done in the following format: "This instrument was prepared by NAME."
* The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.
* Documents of conveyance should state the marital status of the grantor.
* The total consideration paid is required to be included on real property documents (except for Transfer on Death Designation Affidavits).
* The grantee's address (for tax mailing purposes) needs to be included with transfers of title.
* A legal description of the real property is required, as well as any prior recording information.
* A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.
Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.