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The County Clerk is responsible for recording and maintaining real property records.
Recording Fees
Fees for Recording Documents
Deed Records: $86 for the first page, $5 for each additional page
Mortgage Records: $86 for the first page, $5 for each additional page
Death Certificates: $91.00 including required cover sheet page
Liens: Please contact our office for fees (541) 396-7600 or [email protected]
Multiple Transactions
A document describing two or more transactions between the same parties and involving the same properties, may be recordable with an additional fee. Please contact our office.
Multiple References
A document making reference to more than one assignment, release or satisfaction will be assessed $5 for each additional assignment, release or satisfaction referenced.
A non-standard instrument can be recorded for an additional $20.
When presented with a document, the county recorder will take the following steps to determine the instruments' recordability:
1) Determine whether there is legal authority to record the instrument,
2) determine whether first-page requirements have been met,
3) determine whether the instrument meets the legibility requirements, and
4) determine whether the appropriate fees have been received. Documents submitted with insufficient fees will be returned UNRECORDED. Documents are returned within 10 days.
Questions, or need to confirm recording fees for a particular document, call at 541-396-7606
Document Formatting Requirements
* The first page of the document shall contain the name of the transaction(s); the names of the grantor(s) and grantee(s); the name and address to which the document should be returned after recording; for documents of conveyance of any real estate, the true and actual consideration paid for the transfer; for instruments conveying or contracting to convey fee title to any real estate, the tax statement information; for County Clerk Lien Record instruments, they shall be on official letterhead and include the seals of officers and agencies; for instruments assigning a mortgage or trust deed, the names and addresses of the assignee mortgagee or assignee trust deed beneficiary.
* If documents do not contain the required information on the first page, a cover sheet will be prepared for the document, to which additional fees will be applied. The cover sheet does not need to be separately signed or acknowledged.
* All instruments of conveyance of any real estate shall state on the face of the instrument the true and actual consideration paid for the transfer, stated in terms of dollars. However, if the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value need be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. A particular form is not required for the statement of consideration.
* The statement of consideration shall be made by the grantor or grantee.
* A conveyance or interest of real property that is made to two or more people will 1) create a tenancy in common unless the conveyance specifically states that the parties take the property with right of survivorship; 2) create a tenancy by the entirety if the conveyance is to a husband and wife unless the conveyance states otherwise; and 3) creates a joint tenancy if the conveyance is to a trustee or personal representative.
* All instruments prepared for the purpose of conveying or contracting to convey fee title to any real estate shall contain on the face of such instrument a statement in substantially the following form: 'Until a change is requested, all tax statements shall be sent to the following address: NAME and ADDRESS.'
* Certified copies are accepted for recording.
* Provide a 4 x 2 inch space on the first page in the top right corner for the recording label.
* Documents submitted for recording must be typed, written, or printed in a font size that is 8 point or larger, on paper that is no larger than 8.5 x 14 inches and no smaller than 8.5 x 11 inches.
* Documents pertaining to real property must contain a legal description of the property. The property can be described by giving the subdivision according to the United States survey when coincident with the boundaries thereof, or by lots, blocks and addition names, or by partition plat recording and parcel numbers, or by giving the boundaries thereof by metes and bounds, or by reference to the book and page, document number and fee number of any public record of the county where the description may be found. However, description by tax lot number shall not be adequate for the legal property description. Initial letters, abbreviations, figures, fractions and exponents, to designate the township, range, section or part of a section, or the number of any lot or block or part thereof, or any distance, course, bearing or direction, may be employed in any such description of real property.
* All instruments conveying fee title to property shall be acknowledged. Documents should contain original signatures of the persons executing the instrument and the original signature of the officer before whom the acknowledgement was made.
* A statement given in full in ORS 93.040 needs to be included in the body of an instrument transferring or contracting to transfer fee title to real property, except for owner's sale agreements or earnest money receipts.
Warranty deeds may be in the following form:
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)
(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.