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The County Clerk is responsible for recording and maintaining real property records.
Recording Fees
To record a document, the fee is $91 for the first page and $5 for each additional page.
Any document containing multiple transactions is $5 per additional transaction.
Additional instruments (after the first) being assigned, released, or satisfied are $5 per instrument.
EXCEPTIONS TO OREGON REVENUE FEE
$20.00 --Satisfaction of Judgment
$20.00-- Release of Lien Record Abstract
NO FEE-- Military Discharge, DD Form 214
A non-standard fee of $20 will apply to documents not meeting the requirements. This is in addition to regular fees.
All fees are due at the time of recording. Cash, checks, or money orders are acceptable forms of payment. Checks should be made out to Josephine County Clerk.
If recording in person, Visa, MasterCard, Discover, and debit cards are accepted. The Clerk and Recorder's Office does not offer notary services.
Include a self-addressed stamped envelope to expedite the return of documents. For questions and to confirm amounts, contact the Josephine County Clerk directly.
Document Formatting Requirements
* Documents should not be on paper larger than 8.5 x 14 inches or smaller than 8.5 x 11 inches. The font should be at least 8 point and in black ink. White paper should be used, and needs to be heavy enough to not allow bleed-through from the backside when copied.
* On the first page, provide a blank space in the upper right corner at least 3 inches wide and 2 inches tall to accommodate the recording sticker. If this space is not provided, an additional page will be added, which will count towards the total page count when fees are assessed.
* Original signatures are needed to record an instrument.
* The first page of the document must contain the name of the transaction; the names of the grantor and grantee; the name and address to whom the document will be returned; the true and actual consideration paid for the transfer; tax statement information; information required for the county clerk lien record including the name of the claimant, name of debtor, and amount of the lien; name and address of beneficiary (trust deeds and mortgages); and name and address of assignee (assignment of trust deed and assignments of mortgages). If this information is not given on the first page, a $20 non-standard fee will be applied to the recording.
* An acceptable legal description is required for all documents pertaining to real property. A legal description is not a tax lot number or address. Acceptable legal descriptions are: a subdivision name with lot and block, a metes and bounds description, a partition plat recording and parcel number, or a reference to a book and page of any previously recorded Josephine County public record.
* When providing tax statement information, include the name and address to where future tax statements should be sent. This is required on documents conveying or contracting to convey fee title to real estate. The statement should be in substantially the following form: "Until a change is requested, all tax statements shall be sent to the following address."
* The true and actual consideration paid for the real property should be included. This is required on documents conveying or contracting to convey fee title. If the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value need be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. If the statement of consideration is in the body of the instrument preceding the signatures, execution of the instrument shall constitute a certification of the truth of the statement by the person signing. A particular form is not required for the statement so long as the requirements are reasonably met.
* A mandatory statement should be included for sales agreements, earnest money receipts or other instruments for conveyance of fee title to real property. Oregon Revised Statute 93.040 lists this statement, which should appear on any instrument transferring or contracting to transfer fee title to real property.