Yamhill County Recorder Information

About Yamhill County Recorder

The County Clerk is responsible for recording and maintaining real property records.

Recording Fees

To record a Deed and Mortgage Records (Death Certificate, Easement, (Deed of Trust, Foreclosure Documents, Warranty Deed, Deed, Power of Attorney, Reconveyance, Satisfaction, Quit Claim Deed, etc.) $81 for the first page, $5 each additional page

Liens: $76 for the first page, $5 each additional page.

Judgments, Lien Record Abstracts and Release of Lien Record Abstracts (monetary obligation, may contain legal description)
$16 for the first page, $5 each additional page.

Non-standard documents are an additional $20.

Documents describing more than one transaction are an additional $5 per title.

Credit or debit cards are not accepted.

If you have questions about recording or recording fees, contact the Yamhill County Clerk directly.

Document Formatting Requirements

* Deeds shall be signed by the grantors and acknowledged before any judge of the Supreme Court, circuit judge, county judge, justice of the peace, or notary public within the state.

* Originals or certified copies of originals may be submitted for recording. Original signatures are required.

* Individual pages of the document shall not be larger than 8.5 x 14 inches or smaller than 8.5x11 inches.

* The text of the document should be at least 8 point. White paper and black ink should be used to ensure readability.

* On the first page, provide a blank space of 3x2 inches in the upper right corner. This is to be used for recording information.

* The first page of the document should contain the following: the name of the transaction(s); the name and address of the grantor; the name and address of the grantee; the name and address of the person to whom tax statements will be mailed; the true and actual consideration paid for the transfer; tax statement information; and the county clerk lien reference number, if applicable. If this information is not on the first page, a cover sheet will be added to the document. Additional fees will apply if a cover page is added.

Section 93.040 of the Oregon Revised Code contains a mandatory statement for sales agreements, earnest money receipts, or other instruments for conveyance of fee title to real property.

All instruments prepared for the purpose of conveying or contracting to convey fee title to real estate should contain a tax statement in substantially the following form: "Until a change is requested, all tax statements should be sent to the following address:" This should be given on the face of the instrument.

Legal description:
In order to record a deed, it must contain a legal description of the real property being conveyed. This should be done by giving the subdivision according to the United States survey when coincident with the boundaries thereof; or by lots, blocks, and addition names; by partition plat recording and parcel numbers; by giving the boundaries in metes and bounds; or by reference to the book and page, document or fee number of any public record of the county where the description may be found. Description by tax lot number is not adequate.

Consideration:
All instruments conveying or contracting to convey fee title to any real estate shall state on the face of the instrument the true and actual consideration paid for the transfer. If the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value needs to be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. The statement of consideration should be made by the grantor or grantee.

If the statement of consideration is in the body of the instrument preceding the signatures, the execution of the instrument shall constitute a certification of the truth of the statement. If there is a separate statement of consideration on the face of the instrument, it shall be signed separately from the instrument. A particular form is not required for the statement of consideration, so long as the requirements of section 93.030 of the Oregon Revised Code are reasonably met.

Re-recorded instruments:
If an instrument is being re-recorded to make corrections in the original instrument, it should contain a re-recording certificate which contains the following statement: RERECORDED AT THE REQUEST OF _________________ TO CORRECT _______________, PREVIOUSLY RECORDED IN BOOK ________ AND PAGE _________, OR AS FEE NUMBER _____________." The corrected instrument does not need to be acknowledged again.