Find everything you need to record real estate documents in Grays Harbor County, Washington.
Recorder Office
Grays Harbor County Auditor: Recording
100 W Broadway, Suite 2, Montesano, Washington 98563
Monday through Friday 9:00am - 12:00 & 12:30 - 4:30pm
(360) 964-1557
About the Grays Harbor County Recorder's Office
The Recording Department of the County Auditor is responsible for recording and maintaining real property records in Grays Harbor County.
Recording Fees
Standard Fee:
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
Document Requirements
* Paper should be white and at least 8.5x11 inches, but no larger than 8.5x14 inches.
* The ink used must be of a color capable of being imaged, with a font size of at least 8 point. Generally, black ink will work best for document imaging.
* No attachments may be stapled, glued, or otherwise affixed to a document.
* All notary seals must be legible, not in the margins, and capable of being imaged.
First page requirements:
Documents that do not meet the first page requirements will need a cover sheet, which is available from the Grays Harbor County Auditor. Extra page fees will apply if a cover page is used.
* The top of the first page should have a 3-inch blank margin. The 3-inch margin should be left blank. All other margins on the first and on subsequent pages should be at least 1 inch.
* Within the 3-inch top margin, a return address should be given in the upper left side.
* Beneath the 3-inch margin, an instrument title should be given.
* The auditor's file number of documents being assigned or released is to be given after the instrument title.
* The name of the grantor and grantee should be listed.
* An abbreviated legal description with lot, block, and plat; or section, township, and range is needed.
* The assessor's parcel tax ID number relating to the real property should be provided.
- No instrument of sale or conveyance evidencing a sale subject to the tax shall be accepted by the county auditor for filing or recording until the tax shall have been paid and the verification of payment affixed thereto; in case the tax is not due on the transfer, the instrument shall not be so accepted until suitable notation of such fact has been made on the instrument by the treasurer.
* The ink used must be of a color capable of being imaged, with a font size of at least 8 point. Generally, black ink will work best for document imaging.
* No attachments may be stapled, glued, or otherwise affixed to a document.
* All notary seals must be legible, not in the margins, and capable of being imaged.
First page requirements:
Documents that do not meet the first page requirements will need a cover sheet, which is available from the Grays Harbor County Auditor. Extra page fees will apply if a cover page is used.
* The top of the first page should have a 3-inch blank margin. The 3-inch margin should be left blank. All other margins on the first and on subsequent pages should be at least 1 inch.
* Within the 3-inch top margin, a return address should be given in the upper left side.
* Beneath the 3-inch margin, an instrument title should be given.
* The auditor's file number of documents being assigned or released is to be given after the instrument title.
* The name of the grantor and grantee should be listed.
* An abbreviated legal description with lot, block, and plat; or section, township, and range is needed.
* The assessor's parcel tax ID number relating to the real property should be provided.
- No instrument of sale or conveyance evidencing a sale subject to the tax shall be accepted by the county auditor for filing or recording until the tax shall have been paid and the verification of payment affixed thereto; in case the tax is not due on the transfer, the instrument shall not be so accepted until suitable notation of such fact has been made on the instrument by the treasurer.
Services & Resources
Get a Copy of Your Deed
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Recorder Office
Grays Harbor County Auditor: Recording
100 W Broadway, Suite 2, Montesano, Washington 98563
Monday through Friday 9:00am - 12:00 & 12:30 - 4:30pm
(360) 964-1557
Available Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Bargain and Sale Deed
Special Warranty Deed
Grant Deed
Correction Deed
Easement Deed
Termination of Easement
Transfer on Death Deed
Transfer on Death Revocation
Transfer on Death Affidavit
Personal Representative Deed
Affidavit of Deceased Joint Tenant
Trustee Deed
Certificate of Trust
Disclaimer of Interest
General Durable Power of Attorney RCW 11.125 ET SEQ.
Special Power of Attorney for the Purchase of Property
Special Power of Attorney for the Sale of Property
Deed of Trust and Promissory Note
Full Reconveyance for Deed of Trust
Assignment of Deed of Trust
Substitute of Trustee and Full Reconveyance
Real Estate Contract
Memorandum and Notice of Agreement
Mineral Deed
Mineral Deed with Quitclaim Covenants
Lis Pendens
Release of Lis Pendens
Mechanics Lien Notice to Customer
Notice of Right to Claim of Lien
Mechanics Lien Notice of Furnishing
Mechanics Lien Notice to Construction Lender
Notice of Claim of Mechanics Lien
Conditional Waiver and Release of Claim upon Progress Payment
Unconditional Waiver and Release of Claim upon Progress Payment
Conditional Waiver and Release of Claim upon Final Payment
Unconditional Waiver and Release of Claim upon Final Payment