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Recorder Offices in Allegheny County

Allegheny County Department of Real Estate Allegheny County Office Building, Room 101
542 Forbes Ave., Pittsburgh, Pennsylvania 15219
8:30 to 4:30 M-F
Phone: (412) 350-4226
Allegheny County Department of Real Estate Allegheny County Office Building, Room 101  542 Forbes Ave., Pittsburgh, Pennsylvania,  15219

 
 
 
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Allegheny County Recorder of Deeds
Allegheny County Recorder Information
The recorder in Allegheny County is responsible for recording and maintaining records related to real property situated in the County.
Recording Fees
The fee to record a deed or mortgage is $162. This is a flat fee. If a document includes more than 30 names there is a $5.00 per name fee. If a document lists over 30 parcels, the parcels that require a deed certification would include a fee of $10.00 per parcel.

The Department of Real Estate will accept certified checks, business checks, or money orders. Cash will be accepted if presented in person. Personal checks are not accepted, except for recording notary commissions.

All checks must be made payable to the Allegheny County Department of Real Estate.
Business checks must include an address and telephone number on the check.

Checks and money orders must be for the exact correct amount of the transaction. Checks and money orders for incorrect amounts will be cause for the document(s) to be rejected.

Two separate checks must be submitted for recording fees and for realty transfer taxes – they cannot be combined on one check. The state, municipality and school district realty transfer taxes can be combined on one check.

A maximum of five document transactions can be included on one check.

Draw down accounts cannot be used for payment of realty transfer taxes.

Draw down account customers must recite their account number to the cashier for recordings, or for processing account payments.

Contact the Allegheny Department of Real Estate at (412) 350-4226 if you have questions regarding recording or recording fees.
Document Formatting Requirements
The Department of Real Estate in Allegheny County, Pennsylvania is responsible for recording and maintaining the real property records for the county. Under Pennsylvania law, a deed must be recorded in order for the transfer of property to be binding on third parties. After a deed is recorded, a permanent record is made and the original is mailed back to the submitting party the next day.

DOCUMENT FORMATTING SPECIFICATIONS

Acceptable document sizes are 8-1/2 x 11 or 8-1/2 x 14 inches. Subdivision plans are the exception.

Documents must be on single sheets of white or manila paper. Continuous paper is not acceptable. Documents may contain text on both sides of a sheet of paper. However, each side with text counts as one page for calculating recording fees.

Documents must be fully typed in black ink, with a font size no smaller than 10 point. Handwriting is not permitted, except for signatures, acknowledgments, Statement of Value forms, and book volume page numbers on second and subsequent documents ONLY for concurrent recordings.

Deeds and deed related documents should have a minimum 1 inch margin at the top for certification stamping.

The “Record and Mail to” area must include a name and address with zip code, and should be typed, but not within the top 1 inch required margin.

The Certificate of Residence must be typed, and conform to Department of Real Estate standards.

Documents with tape, glue, staples, correctional fluid or tape, or highlighted areas will not be accepted.


GENERAL CONTENT REQUIREMENTS

Documents containing social security numbers will not be accepted for recording.

All documents must clearly indicate the municipality, ward if in the City of Pittsburgh, and county and state in which the property is located.

Documents that reference a prior recorded deed must also reference the original recording information (Book, volume and page number).

Blanket volume and page reference documents are not accepted.

Deeds and mortgages must have complete legal descriptions. The legal description must include municipality, ward if in the City of Pittsburgh, county and state, and one of the following:

1. A lot number along with the Plan Book volume and page number reference of the recorded subdivision

2. A complete lot description in metes and bounds. The metes and bounds can be footage and degree measurements or bounds of other properties and streets and distances.

3. A prior deed reference for the same property.

The worded dollar consideration must match the numerical amount on all deeds and mortgages.

Acknowledgments must include the following: county, state, date, persons/corporate officers appearing, notary signature, and notary rubber stamp. The use of a notary embosser seal is optional for Pennsylvania acknowledgments. If any of these requirements are missing, the acknowledgment is considered defective, and the document will be rejected for recording.

The notary stamp must be clear, legible (not faded) and in the vicinity of the acknowledgment. Writing or typing information on the notary stamp is a violation of Chapter 12 of the Pennsylvania Notary Law. Pennsylvania has adopted the Uniform Acknowledgment Act, and therefore all acknowledgments must comply with the Act. See Purdon’s 21 Section 291.1 et seq.

The acknowledgment date of a document must not predate the document date.

All foreign language documents must include written English translations to be recorded with the original notarized instrument.

All mortgage satisfactions must be accompanied by either the original mortgage, or a certified copy of the original mortgage, or a copy of the first page of the original recorded mortgage. If a satisfaction is submitted for an original mortgage that was recorded after June 30, 2003, the Department of Real Estate Coversheet that accompanied the recorded mortgage must also be submitted.

Multiple documents constituting one transaction must be clearly numbered for order of recording. Re-recording expenses resulting from an incorrect order of recording shall be the responsibility of the submitter.


DEED CONTENT REQUIREMENTS

Parcel identification numbers (Block and Lot numbers) must appear on City of Pittsburgh deeds.

Multiple parcels may be recorded on one deed.

Any taxable deed presented for recording, with the property situated in more than one municipality, must be accompanied by a Statement of Value form in duplicate. The disbursement of local realty transfer taxes to the municipalities and school districts must be specified by percentage and dollar amounts in whole numbers.
Deeds that require a Statement of Value form (in duplicate) must be completely filled out, signed and dated. The Statement of Value form is considered as constituting one page of the document.


Corrective Documents

Deed: If the submitter is using the original recorded deed or a certified copy of the deed to make a correction the following must apply:
The deed must be resigned by the grantor(s) and their signatures must be re-acknowledged by a notary public.

The reason for the correction must be stated on the re-signature page. The DBV and page number are already displayed on the original recorded coversheet.

The deed must be accompanied by a statement of value in duplicate, again stating the reason for the correction.

A copy of the recorded deed being corrected must be attached to the statement of value that is to be forwarded to Harrisburg.

Mortgage: If the submitter is using the original mortgage or a certified copy of the mortgage to make a correction the following must apply:

The mortgage must be resigned by the mortgagor(s) and their signatures must be re-acknowledged by a notary public.

The reason for the correction must be stated on the re-signature page. The MBV and page number are already displayed on the original recorded coversheet.


The form of a deed conveying or releasing lands may be in the following words:

THIS DEED,
Made the…..day of……in the year two thousand …………. between….. (here insert name or names and residence of grantor or grantors) and (here insert name or names and residence of grantee or grantees);
Witnesseth, that in consideration of …. dollars paid in hand, the receipt whereof is hereby acknowledged, the said grantor do hereby grant and convey (or release and quitclaim) to the said grantee, all … (Here give location and description of property conveyed and released, with recital of title if desired) ……. (If there are reservations, exceptions, or special conditions, insert those here.) ……….. (If there are covenants of general or special warranty, insert same here).
In witness thereof, the said grantor has hereunto set …………. hand, the day and year first above written.
Signed and delivered in the presence of.................
 
E-Recording
We may be able to e-record your deed documents in Allegheny County, Click Here for more information.
Forms
Allegheny County Real Estate Deed Forms

Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Disclaimer of Interest Form
Correction Deed Form
Supplemental Documents

Certificate of Residence
Realty Transfer Tax
Transfer Tax
Valuation Factors
 
 
 
Information

August 6, 2014
On July 10, 2014, Governor Corbett signed Acts 113 and 126 of 2014 into law which increase the existing Judicial Computer Project/Access To Justice/Criminal Justice Enhancement Account, (JCP/ATJ/CJEA) fee from $23.50 to $35.50, a total fee increase of $12.00.

The Allegheny County Department of Real Estate will be required to collect the additional $12.00 fee on all submitted deed and mortgage related documents beginning Friday, August 8, 2014, thereby increasing the Flat Fee on these documents from $150.00 to $162.00.

Please note that Notary Public Commissions, Power of Attorneys, Subdivision Plans and UCC Financing Statements ARE NOT affected by this increase.

This increase applies to documents received on or after August 8, 2014 with a postmark date prior to August 8, 2014 and to documents rejected prior to August 8, 2014.

October 1, 2013
The purpose of Deed Certification is to assign parcel identification numbers to all deeds immediately at the time of recordation. This process will ensure that every deed recorded will be correctly assessed to the new owner(s) in the assessment system, and that the corresponding property taxes will be forwarded to a verified payer’s address. There will be no charge for this service.

Certification Process

When deed related documents are brought to the Department of Real Estate for recording, they will first go through the Certification Process.

The Certification area will be a separate room outside of the recording lines, which a submitter will go to prior to recording. This room is clearly designated as such.
The Certification Clerk will review legal descriptions, grantors, and certificate of residence addresses to check their validity against the assessment system and prior recordings.
If these items are verified, the deed will be certified for recording and the recording process can begin.
If these items cannot be verified, the certification clerk will inform the submitter of the inaccuracies that need to be reviewed before the deed will be accepted for recordation.
Additional mapping specialists will be available for assistance on deeds that are rejected.
Once the deed is corrected, it will need to be reviewed for Certification again.

Certification Requirements

Legal Descriptions – the legal description in the submitted document must match the description within the assessment system and assessment maps and/or prior documents.
Legal description can consist of:
A prior deed reference
A lot/lots in a plan – with the plan name, plan book volume and page, and lot number.
Metes and Bounds – this can include coordinates or bounds along other properties.
Grantor Name – the grantor name must match what is currently on record in the assessment system and/or the prior deed.
Grantor names must include:
The spelling/name must match that of the prior deed. Corrections to prior deeds must be referenced.
Reference to decedents within the body of the deed if they are not listed as grantors
Reference to how grantors may have acquired the right to sell property by will or other legal document.
Certificate of Residence – there are two addresses for certificate of residence. Both addresses must be completed properly and will be validated using the US Postal Service. Procedures are on the Certificate of Residence webpage.
Time Frames

A deed can be brought into the Department of Real Estate for Certification at any time prior to its execution, signing, or recording.
It is not required to be brought in on the same day as recording. This is recommended for any deed related documents with lengthy legal descriptions or multiple parcels as extra time may be needed for review for certification. This can ensure the submitter to meet a recording deadline for complex deeds.
It is expected that the average deed will take approximately 5-15 minutes to certify.
If a deed does take more time for review than the expected average, it will have to be reviewed by a mapping specialist and may need to be left with the department.
A receipt will be provided for the document
A phone call will be made to the submitter when the document has been reviewed.

 
 
NOTICE: You are NOT on the Allegheny County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.