Real Estate Deeds
Register of Deeds

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Ohio - Paulding County Recorder Information

The recorder is responsible for maintaining real property records in Paulding County.

Recording Fees

The fee to record and index a deed, mortgage, affidavit, agreement, annexation, easement, certificate of transfer, land contract, lease, mechanic's lien, partnership, trust document, or power of attorney is $28 for the first two pages. Each page thereafter is $8.

If a document does not meet the requirements, it can be recorded for an additional $20.

A certified copy is $2 per page.

The county auditor's conveyance fee is $4 per $1,000 and the county auditor's transfer fee is 50 cents per parcel.

For document return via mail, submit a self-addressed stamped envelope with adequate postage.

If documents are sent in with insufficient funds, they are returned unrecorded. If there is an over payment, the document is recorded. Over payments of up to $10 are returned.

Contact the Paulding County Recorder at 419-399-8275 if you have questions regarding recording fees or auditor's fees due upon recording.

Document Formatting Requirements

* Submit document on white 8.5 x 11 inch paper or 8.5 x 14 inch paper. Submit originals or certified copies of originals to be recorded.

* Use a computer font size of at least 10 point and blue or black ink.

* Do not use any highlighting. Font used should be Times New Roman, Helvetica, or Palatino.

* Provide a blank 3-inch margin at the top of the first page. This space is reserved for the recorder, auditor, and engineer. On the top of each remaining page, a 1.5 inch margin is required. Side and bottom margins should be at least 1 inch.

* If signatures in the document are considered to be illegible, the name should be printed or typed beneath it. The grantor must sign the document and acknowledge it before a clerk of court or another person authorized to take acknowledgments.

* The name of the person who prepared the document should be listed, which can be done in the following format: "This instrument was prepared by NAME."

* The conveyance document presented to the recorder should bear the stamp of the county auditor stating that the document has been examined and that the grantor is in compliance with 319.202 of the Ohio Revised Code.

* Documents of conveyance should state the marital status of the grantor.

* The total consideration paid is required to be included on real property documents.

* The grantee's address (for tax mailing purposes) needs to be included with transfers of title.

* A legal description of the real property is required, as well as any prior recorded information.

* A recorded grant should include a reference by volume and page to the record of the deed or other recorded instrument under which the grantor claims title, but the omission of the reference will not affect the validity.

Until a document is recorded, it is fraudulent insofar as it relates to a subsequent bona fide purchaser of the same real estate having, at the time of purchase, no knowledge of the existence of the former deed.