Butler County Recorder Information

Land records in Butler County are recorded by the Recorder of Deeds. The office is held by Michele Mustello.

Checked October 2026 against official publications. Sources: Realty Transfer Tax - PA Department of Revenue · Staff Directory • Recorder of Deeds

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective November 19, 2025.

StatewideEach county sets its own recording fees, and the totals counties publish include the state charges collected with every deed, mortgage and similar filing: a $20.00 judicial computer system and access to justice fee and a temporary $21.25 surcharge that runs until December 31, 2027 (204 Pa. Code 29.351). Counties also add their own records improvement, affordable housing and demolition fees.

Extra parcels on a deed or mortgage are $0.50 per parcel after the first. Maps and plans are $45 for the first page and $40 for each additional page. Highway plans are $15 for the first page and $3 for each additional page. Right-of-way and easement: $87.75 for the first four pages. Article of agreement, installment land contract, bill of sale, and lease of 30 years or more: $59.75 for the first four pages. Mortgage postponement or subordination: base fee $20.50. Notary commissions and bonds: $33.50.

Paying the office

Commissions and notary bonds: only cash, money order, and business or corporate checks are accepted.

Transfer tax

Realty Transfer Tax. 1 percent on the value of real estate (including contracted-for improvements to property) transferred by deed, instrument, long-term lease or other writing. The tax is collected when the document is recorded. (statewide, 72 P.S. § 8101-C et seq.)

StatewideCounty Recorders of Deeds collect the state realty transfer tax, often together with an additional local realty transfer tax levied by municipalities and school districts (Tax Reform Code of 1971, Article XI-D, 72 P.S. § 8101-D et seq.). The Department of Revenue describes the rate as one percent for the state and usually one percent for the local portion; local rates vary by place.

Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Realty Transfer Tax - PA Department of Revenue · Deeds & Mortgages | Butler County, PA · Miscellaneous Fees | Butler County, PA · Fee Schedule | Butler County, PA · Other Real Estate | Butler County, PA · Recorder of Deeds - Pennsylvania Department of Revenue (Answer Center)

Confirm current requirements with the recorder's office before submitting documents.

StatewideRecorders refuse a mortgage, assignment, or agreement given to secure payment of money unless a certificate signed by the mortgagee, assignee, or person entitled to interest, or an authorized attorney or agent, setting forth that person's precise residence is attached and recorded with it (21 P.S. § 625).

An article of agreement or installment land contract must have a Certificate of Residence.

Forms filed along with a transfer

• Realty Transfer Tax Statement of Value (REV-183) Statewide Pennsylvania Department of Revenue, Bureau of Individual Taxes
  Filed in duplicate with the Recorder of Deeds when (1) the full value/consideration is not set forth in the deed, (2) the deed is without consideration or by gift, or (3) a tax exemption is claimed

Submitting documents

Checked October 2026 against official publications. Sources: 1979-1980 Regular Session HB 946 PN 3432 Bill Text · REV-183 Realty Transfer Tax Statement of Value and Instructions · Other Real Estate | Butler County, PA · Pennsylvania Statutes Title 21 P.S. Deeds and Mortgages § 625