Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Clay County Clerk
About the Clay County Clerk
Land records in Clay County are recorded by the County Clerk. The office is held by Sasha Kelton.
Property records are currently not available online. Deed records are digitized back to the 1960's. OPR data extracts are $10.00 per disc or online upload, up to one month of recordings.
Checked October 2026 against official publications. Sources: Tex. Prop. Code Section 11.004, Duty of Recorder · County Clerk - Clay County, Texas
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $5.00 first page, $4.00 each additional page (Real property records filing; additional page counted if it has visible marks) |
|---|---|
| Mortgages and deeds of trust | $5.00 first page, $4.00 each additional page (Real property records filing; additional page counted if it has visible marks) |
| Releases and satisfactions | $5.00 first page, $4.00 each additional page (Real property records filing; additional page counted if it has visible marks) |
| Other standard documents | $5.00 first page, $4.00 each additional page (Real property records filing; each 8-1/2 x 14 attachment or rider $4) |
Added at recording
| Records Management and Preservation Fee | $10.00 Not more than $10; the county clerk may set and collect it; paid when the document is filed (Loc. Gov't Code §§ 118.011(b)(2), 118.0216) |
|---|---|
| Records Archive Fee | $10.00 Not more than $10; collected if the commissioners court adopts it as part of the county's annual budget; not charged to state agencies (Loc. Gov't Code §§ 118.011(f)(1), 118.025) |
Other charges
| Additional names indexed | $0.25 each beyond the 5 included (Each name over five that must be indexed) |
|---|---|
| Copies, per page | $1.00 |
| Certification | $5.00 |
Fee schedule effective September 1, 2025.
StatewideA page of a legal paper that fails one or more of the requirements of Local Government Code § 191.007(b) through (g) is charged twice the regular filing or recording fee for that page. Type size, and a missing heading where the paper complies with Property Code § 11.008(c), do not trigger the increase. An instrument conveying an interest in real property that lacks a mailing address for each grantee may be recorded on payment of a penalty filing fee equal to the greater of $25 or twice the statutory recording fee (Property Code § 11.003).
State tax liens and releases: $5.00 filing/recording fee plus $10.00 records management, $15.00 for the first page, $4.00 each additional page. Federal tax liens and releases: $10.00 filing/recording fee (PC 14.005) plus archive and records management fees, $30.00 for the first page, $4.00 each additional page. Plats inside city limits: $85.00 for the first page; plats outside city limits: $325.00 for the first page.
Paying the office
Online payment is for County Court and copy fees only. Returned check fee: $30.00.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide, Tex. Const. art. VIII, § 29)
Checked October 2026 against official publications. Sources: 89(R) SB 1547 - Enrolled version · Tex. Local Gov't Code Section 118.011, Fee Schedule · Tex. Local Gov't Code Section 191.007 · Article VIII, Section 29 of the Texas Constitution (Texas Legal Guide) · County Clerk - Clay County, Texas · Clay County, Texas County Clerk Fees, Effective September 1, 2025
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | No wider than 8-1/2 inches and no longer than 14 inches (statewide, Tex. Loc. Gov't Code § 191.007(b)(1)) |
|---|---|
| First page top margin | 2 in |
| Minimum type size | 8 pt (statewide, Tex. Loc. Gov't Code § 191.007(b)(3)) |
| Ink and paper | Paper of sufficient weight and substance that printing, typing, or handwriting will not smear or bleed through; reproductions must have black printing, typing, or handwriting on a white background (statewide, Tex. Loc. Gov't Code § 191.007(b)(2), (f)) |
| Grantee address required | Yes (statewide, Tex. Prop. Code § 11.003) |
| Printed names under signatures required | Yes (statewide, Tex. Loc. Gov't Code § 191.007(e)) |
Office requests 2 in. of blank space at the top of the first page and 1 in. at the top of each following page for recording labels/electronic stamps.
StatewideA page is one side of a sheet of paper. A clearly identifying heading must be placed at the top of the first page to identify the type of legal paper. Riders and attachments must meet the page size limit, and only one may be attached to a page. An instrument transferring an interest in real property to or from an individual must carry the Notice of Confidentiality Rights at the top of the first page in 12-point boldfaced type or 12-point uppercase letters. The clerk may not refuse to record a legal paper for failing the § 191.007 specifications.
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| How recorded documents come back | Originals will be returned to filer. |
StatewideA county clerk shall require a person presenting a document in person for filing in the real property records to present a photo identification, and shall copy it or record information from it, without charging a fee. An instrument conveying real property may not be recorded unless any individual presenting it in person presents a photo identification.
The original, signed, notarized document is required; it cannot be faxed or emailed.
Checked October 2026 against official publications. Sources: 89(2) SB 16 - Enrolled version · Tex. Local Gov't Code Section 191.007 · Tex. Prop. Code Section 11.003, Grantee's Address · Official Public Records Filing Requirements · County Clerk office closure notice
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Not available through Deeds.com
Deeds.com does not currently offer eRecording in Clay County. Contact the recorder's office about its submission options.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Clay County Clerk
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com