Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Hampshire Registry of Deeds
About the Hampshire County Registry of Deeds
Land records in Hampshire County are recorded by the Registry of Deeds. The office is held by Mary Olberding.
Research hours at the Registry are Monday through Friday, 8 AM to 4 PM except holidays. Recorded Land documents go back to 1787 and plans go back to 1800. Registered Land documents go back to 1903 and Plans go back to 1899. Earlier documents can be found in the Hampden County Registry of Deeds.
Verified September 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Massachusetts Deed Indexing Standards, January 1, 2025 · FAQ's - Hampshire County Registry of Deeds
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $155.00 flat (per deed; fees include all applicable surcharges) |
|---|---|
| Mortgages and deeds of trust | $205.00 flat (per mortgage; fees include all applicable surcharges) |
| Releases and satisfactions | $105.00 flat (discharge, release or partial release) |
| Other standard documents | $105.00 flat (fees include all applicable surcharges) |
Other charges
| Copies, per page | $1.00 |
|---|
Fees include all applicable surcharges. Declaration of Homestead $35; Declaration of Trust $255; Mortgage Foreclosure Deed & Affidavit $155; Municipal Lien Certificate $80; UCC Documents (up to 2 debtors) $75; Federal Tax Liens (and related documents) $5; Plans (per sheet) $105. Certified copies of registered land certificates of title are $5.00 per certificate. Copies of documents are available at no charge on masslandrecords.com.
Paying the office
| Accepted | Cash, Check |
|---|---|
| Checks payable to | Hampshire Registry of Deeds OR Commonwealth of Massachusetts |
Telephone numbers and addresses must be on all checks. Document recording fees must be in the exact amount and total due should be paid with one check or cash. No personal checks shall exceed $200.00 and identification must be presented. "Both-Ways" recordings (Registered and Recorded Land) require separate checks for each department.
Transfer tax
Deeds excise. $2.00 for each $500 or fractional part of consideration over $100, plus a 14% surtax ($2.28 per $500). The tax is collected when the document is recorded. (statewide, G.L. c. 64D §1)
StatewideThe deeds excise is levied on deeds conveying realty sold when the consideration, exclusive of liens or encumbrances remaining, exceeds $100. Per G.L. c. 64D §1, the chapter does not apply to instruments given to secure a debt, or to instruments to which the Commonwealth, a city or town, or the United States or their agencies are a party. Stamps are prepared by the Department of Revenue and sold through the registries of deeds (G.L. c. 64D §3).
Verified September 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: G.L. c. 262 §38 · G.L. c. 64D §1 · Recording Fees - Hampshire County Registry of Deeds · Recording Requirements - Hampshire County Registry of Deeds
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | no larger than 8.5 inches by 14 inches |
|---|---|
| Ink and paper | White paper of sufficient weight to reproduce in registry scanners; printing, writing or other markings sufficiently dark to be legibly reproduced. |
| Single sided pages required | Yes |
| Return address required | Yes |
| Grantee address required | Yes (statewide, Mass. Deed Indexing Standards §3-1) |
| Printed names under signatures required | Yes |
The first page must contain a "recording information area" in the upper right-hand corner measuring three inches from the top edge and three inches from the right edge, free from all writing or printing. Margins on all sides must be of sufficient size to be legibly reproduced on standard registry scanners.
StatewideA deed shall not be accepted for recording unless it contains the address of the property being conveyed, clearly labeled "property address." All printing and writing must be of sufficient size to be legibly reproduced on standard registry scanners. A register of deeds may refuse an instrument that cannot be properly duplicated.
Property address must be put in the left margin for mortgages, deeds, mortgage discharges, and death certificates unless address appears on the first page (mailed documents). Do not put social security numbers or personal identification numbers on any recorded document. Do not highlight any document text. Place all exhibits and addenda at the end of the document; reduced Registry of Deeds descriptions as attachments are not acceptable. Clip all multiple page documents.
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| Stamped, self-addressed return envelope | Required |
| How recorded documents come back | Recorded Land documents, once recorded, will be returned by mail. Registered Land documents, once recorded, will be retained at the Registry. |
No more than 10 documents shall be accepted for recording at one time. Registered Land (Land Court) documents cannot be filed electronically at the present time. eRecording hours are 8:30 AM – 3:30 PM. Packages must be addressed to the Registry; FedEx packages specifying "adult signature required (ASR)" will be returned to sender. Documents should be included in the plans tube.
Verified September 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Massachusetts Deed Indexing Standards, January 1, 2025 · Hampshire County Registry of Deeds · Recording Requirements - Hampshire County Registry of Deeds
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Not available through Deeds.com
Deeds.com does not currently offer eRecording in Hampshire County. Contact the recorder's office about its submission options.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Hampshire Registry of Deeds
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
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