Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Yamhill County Clerk
About the Yamhill County Clerk
Land records in Yamhill County are recorded by the County Clerk. The office is held by Keri Hinton.
Documents may be viewed on the computers in the customer service lobby free of charge. Copies may be requested by phone at 503-434-7518 or by email to clerk@yamhillcounty.gov. Bulk users may subscribe monthly to the Digital Research Room. Property Recording Alert Service allows up to 10 names per email address.
Checked September 2026 against official publications. Sources: About the County Clerk | Yamhill County, OR · Recording | Yamhill County, OR · ORS 205.130 Recording duties of county clerk
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $5.00 per page (Clerk fee per page; per-document fees listed separately) |
|---|---|
| Mortgages and deeds of trust | $5.00 per page (Clerk fee per page; per-document fees listed separately) |
| Releases and satisfactions | $5.00 per page (Clerk fee per page) |
| Other standard documents | $5.00 per page |
Added at recording
| LCP (Public Land Corner Preservation) | $15.00 Deed & Mortgage, plat maps, affidavits, mining claims; not liens, death certificates, judgments; ORS 203.148, Ordinance 950 (B.O. 26-102) |
|---|---|
| AH (Oregon Housing Community Services) | $60.00 Deeds, mortgages, liens, death certificates, plats, affidavits; not mining claims, monetary judgments, federal tax liens; ORS 294.187(2)(b) |
| A&T (Assessment & Taxation Fund) | $10.00 Listed document types except federal tax liens/releases; ORS 294.187(2)(a) |
| OLIS (Oregon Land Information System) | $1.00 Listed document types except federal tax liens/releases; ORS 205.320(2)(d) |
| Admin | $1.00 Per document; not monetary judgments or federal tax liens/releases |
| Surveyor | $25.00 Affidavit Remonumentation; Affidavit of Correction/Vacation |
| Monumentation | $25.00 Affidavit Remonumentation |
Other charges
| Document that does not meet the formatting standards | $20.00 per document when Documents not meeting the required information on the first page (ORS 205.232, 205.234, 205.327); documents not meeting the 10 pt. type requirement |
|---|---|
| Additional names indexed | $5.00 each (each additional name) |
| Additional references or marginal notations | $5.00 each (each additional reference number) |
| Copies, per page | $0.25 |
| Certification | $3.75 |
Fee schedule effective July 1, 2026.
StatewideA page is one side of a sheet 14 inches or less long and 8-1/2 inches or less wide. Each additional transaction in a multi-transaction instrument under ORS 205.236, each additional municipal assessment lien, and each additional lien under ORS 311.675 is $5. A county may require a Public Land Corner Preservation Fund fee by ordinance under ORS 203.148 (ORS 205.320(1)(j)). Up to $3.75 may be charged for locating a record for copies.
Death certificate (2 pg): $82.00 total. Plat maps: $45.00 clerk fee ($1/lot over 100), $132.00 total. Mining claims (annual): $31.00. Judgement (monetary): $16.00. Federal tax liens/releases: $5.00. A recording coversheet adds $5.00. Staff-made copies: $4.00 for the first page and $.25 each additional page.
Paying the office
| Accepted | Credit card, Debit card |
|---|---|
| Card fee | A 3% service fee applies to all credit/debit card transactions. |
Documents submitted with insufficient fees will be returned unrecorded.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide, Or. Const. Art. IX, §15)
StatewideNo state real estate transfer tax. ORS 306.815 bars cities, counties, and other political subdivisions from imposing a tax or fee on the transfer of a fee estate in real property, but does not apply to a tax in effect and operative on March 31, 1997, or to Public Land Corner Preservation Fund fees under ORS 203.148; local offices where a grandfathered tax exists collect their own.
Checked September 2026 against official publications. Sources: HJR 203 (2020), reprinting Or. Const. Art. IX §15 · Recording | Yamhill County, OR · Important Fee Notice (070126 Fee increase letter) · ORS 205.320 Fees collected by county clerk · ORS 306.815 Tax on transfer of real property prohibited; exceptions
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | Not larger than 14 inches long and 8-1/2 inches wide (statewide, ORS 205.232) |
|---|---|
| First page top margin | 2 in |
| Other margins | 1 in |
| Minimum type size | 10 pt (statewide, ORS 205.232) |
| Ink and paper | Paper weight not less than 20-pound bond, opaque enough to avoid bleed through and of sufficient quality for scanning |
| Return address required | Yes (statewide, ORS 205.234(1)(c)) |
| Tax statement mailing address required | Yes (statewide, ORS 205.234(1)(e); ORS 93.260) |
| Cover sheet | Optional (statewide, ORS 205.234(2)) |
Leave a blank space 4" wide by 1.5" high for the recording label in the upper or lower right corner of the first page. 1-2 inch border along the bottom of the page. A recording label will not be placed in the body of the document.
StatewideThe first page must contain the names of the transactions, the names of the parties to be indexed, the return name and address, for fee title conveyances the true and actual consideration (ORS 93.030) and tax statement information (ORS 93.260), and for assignments of a mortgage or trust deed the assignee's name and address. Instruments must be clearly labeled to allow recording in the appropriate record. Size and type rules do not apply to out-of-state notarial acts or certified copies of public records.
All signatures and notary acknowledgements must be original. Notary seals cannot cover text or signatures on the document. Highlighting of text or any other information may cause the document to be rejected. Lien amount must also be listed on the first page. Death certificates must include a cover sheet or be submitted as an 8.5 x 14 document.
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| Stamped, self-addressed return envelope | Required |
| Processing time | We strive to return recorded documents within one business day of recording. |
All documents submitted must meet all recording requirements and must be an original document and not a copy. E-recording hours: 9:00AM to 4:30PM. Hours subject to change during Elections.
Checked September 2026 against official publications. Sources: Recording | Yamhill County, OR · Recording Requirements | Yamhill County, OR · E-Recording | Yamhill County, OR · ORS 205.232 Conditions for instruments to be recorded · ORS 205.234 Requirements for first page of instruments to be recorded
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Yamhill County Clerk
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
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