Oregon Forms

Douglas County Personal Representative Deed Form

Douglas County Personal Representative Deed Form

Douglas County Personal Representative Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.

Document Last Validated 6/2/2025
Douglas County Personal Representative Deed Guide

Douglas County Personal Representative Deed Guide

Line by line guide explaining every blank on the form.

Document Last Validated 4/24/2025
Douglas County Completed Example of the Personal Representative Deed Document

Douglas County Completed Example of the Personal Representative Deed Document

Example of a properly completed form for reference.

Document Last Validated 1/24/2025

All 3 documents above included • One-time purchase • No recurring fees

Immediate Download • Secure Checkout

Important: Your property must be located in Douglas County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

County Clerk: Recording Division
Address:
1036 SE Douglas Ave, Rm 124 / PO Box 10
Roseburg, Oregon 97470

Hours: 9:00 to noon & 1:00 to 4:00 Monday through Friday

Phone: (541) 440-4320

Recording Tips for Douglas County:
  • Check that your notary's commission hasn't expired
  • Ask if they accept credit cards - many offices are cash/check only
  • Ask about accepted payment methods when you call ahead

Cities and Jurisdictions in Douglas County

Properties in any of these areas use Douglas County forms:

  • Azalea
  • Camas Valley
  • Canyonville
  • Days Creek
  • Dillard
  • Drain
  • Elkton
  • Gardiner
  • Glendale
  • Glide
  • Idleyld Park
  • Myrtle Creek
  • Oakland
  • Reedsport
  • Riddle
  • Roseburg
  • Scottsburg
  • Sutherlin
  • Tenmile
  • Tiller
  • Umpqua
  • Wilbur
  • Winchester
  • Winston
  • Yoncalla

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Douglas County

How do I get my forms?

Forms are available for immediate download after payment. The Douglas County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Douglas County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Douglas County including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Douglas County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Douglas County?

Recording fees in Douglas County vary. Contact the recorder's office at (541) 440-4320 for current fees.

Questions answered? Let's get started!

A personal representative's deed is a probate instrument used to convey real property in estate administration. It is one in a class of fiduciary instruments that is named after the capacity of the executing party.

A personal representative is the fiduciary assigned by the district court to administer a decedent's estate through the granting of letters (testamentary or of administration, depending on the testacy status of the decedent). Unless otherwise provided in the decedent's will, the PR has the power to sell or convey real property without a hearing, excepting certain circumstances (ORS 114.325).

A PR must execute a deed in order to distribute real property from the estate pursuant to a judgment of final distribution. A PR may also be used to carry out a sale. The sale of real property may be necessary to pay spousal support, child support, the elective share of the surviving spouse, or claims and expenses of administration.

When signed by the executing PR and acknowledged in the presence of a notary public, the PR deed transfers all the decedent's interest in the subject property at the time of his or her death to the purchaser or successor in interest. When recorded to effect distribution, the PR deed updates the chain of title and legitimizes the successor's interest. A PR deed typically carries no warranties of title.

The PR deed incorporates information regarding the probated estate, such as the personal representative's name, the name of the decedent, the county in which circuit court probate is taking place, and the case number assigned to the estate. To property vest title in the purchasing party or successor in interest, the deed must contain the grantee's full name, mailing address, marital status, and manner of vesting.

All conveyances of real property in Oregon are required to reflect the true and actual consideration made for the transfer. Consideration is defined as the actual value exchanged for the transfer or conveyance of title, including any indebtedness the purchaser agrees to pay or assume (ORS 93.030). While there is no state transfer tax in Oregon, transfer tax may be due at the county level. Deeds affecting property situated in Washington County are subject to a local transfer tax, though some exemptions apply and are recognized with the proper paperwork in place.

Any documents affecting an interest in real property requires the full legal description of the subject property, or must reference the book and page, document number, or fee number of public record of the county where the description may be found (See ORS 93.600). Oregon law also requires a mandatory statement on all instruments for conveyance of fee title to real property (see ORS 93.040). In compliance with ORS 93.260, the form must reflect the address to which tax statements on the subject property should be sent.

Submit the completed, signed, and notarized PR deed in the recording division of the appropriate county clerk's office. Include all appropriate attachments, depending on the situation; these may include a copy of the relevant court order authorizing sale or distribution, if applicable.

The information provided here is not a substitute for legal advice. Consult an attorney licensed in the State of Oregon with questions regarding PR deeds, as each situation is unique.

(Oregon PRD Package includes form, guidelines, and completed example)

Important: Your property must be located in Douglas County to use these forms. Documents should be recorded at the office below.

This Personal Representative Deed meets all recording requirements specific to Douglas County.

Our Promise

The documents you receive here will meet, or exceed, the Douglas County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Douglas County Personal Representative Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4573 Reviews )

JOSEPH W.

September 17th, 2021

Easy peezy!

Reply from Staff

Thank you!

richard s.

March 26th, 2020

had exactly what i needed and good price

Reply from Staff

Thank you Richard! Have an amazing day.

Charles B.

November 20th, 2023

The support received was far above expectations.

Reply from Staff

We are grateful for your feedback and looking forward to serving you again. Thank you!

ROBERT M.

May 27th, 2019

Lots of Info. Forms seem straightforward. Easy to Fill out.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Todd B.

October 9th, 2020

very quick and easy

Reply from Staff

Thank you!

Lawrence N.

August 31st, 2020

Very easy and convenient to use. Low cost and saves a trip to the courthouse and/or having to do mailing(s)

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Kathy L.

January 30th, 2022

Review: There are 10 PDFs in this warranty deed package. I don't even know what to do with them all. I don't think the directions are clear enough on how to put it all together. I probably won't use it, and feel I have wasted my money.

Reply from Staff

Sorry to hear that the volume of documents required to complete your task was more than you anticipated. It is rare that we get complaints about providing everything needed. We certainly don't want you to be overwhelmed or feel like you have wasted your money. Your order and payment has been canceled and we do hope that you find something more suitable to your needs elsewhere. Have a wonderful day.

MARK S.

March 17th, 2020

Forms seem direct, simple, not what a "big firm" might have, appear sufficient to do the job -- safety in following at least the basics

Reply from Staff

Thank you!

Scott K.

July 2nd, 2022

The beneficiary deed was acceptable to the county clerk and my notarized official deed was mailed to me. The Missouri-based deed met with official approval so all is well in the land that time forgot.

Reply from Staff

Thank you!

Morgan K.

August 24th, 2021

When I brought this deed to the county assessor, they were so impressed that I had done it correctly on my first try, and said they wished everyone would do such a good job on their paperwork.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Laurie B.

June 23rd, 2021

You have made this process so simple - I can see it would have been complicated and frustrating without Deeds.com. Thank you!

Reply from Staff

Thank you!

Kevin M.

April 1st, 2020

Easy to navigate. Comprehensive

Reply from Staff

Thank you!

Wayne S.

March 12th, 2025

The website is quick and easy to navigate and the downloading of forms is a simple process.

Reply from Staff

Thank you, Wayne! We're thrilled to hear that you found our website quick and easy to navigate. Making the process simple for our customers is our goal! If you ever need anything, we're here to help. Appreciate your support!

KATHLEEN S.

January 21st, 2021

Excellent service, great feedback and recommendations by the deed preparer, and I really appreciate the personalized service. The website is amazing, everything is well thought out, and all messages are saved, clear and easy to read. I wish my website was so easy to navigate! Seriously, the person who worked on my account is awesome. They made recommendations about what to include and what not to include. They didn't make me feel dumb for asking questions about out-of-state service and filing procedures, and I will be using Deeds.com exclusively on my cases. Five stars !

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

chungming a.

March 30th, 2019

easy to use website.

Reply from Staff

Thank you!