Greene County Recorder Information

Land records in Greene County are recorded by the County Recorder. The office is held by Joe Kennedy.

StatewideBy June 30, 2026, each county recorder is required to post on its website electronic indexes and electronic versions of all instruments recorded on or after January 1, 1980, except veteran discharge papers and legally protected information. A username and password may be required, but no fee may be charged for access.

Records are indexed from 1984 forward. Earlier records are in the Direct/Reverse Index Books. A Property Transfer Tracking Table shows the status of recently submitted transfer recordings.

Checked September 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Staff Directory • Recorder · Recorder | Greene County, OH

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective October 24, 2024.

StatewideEach fee in R.C. 317.32 is made up of a base fee for the recorder's services and a housing trust fund fee collected under R.C. 317.36. The recorder may charge and collect a document preservation surcharge of up to five dollars, deposited to the county general fund. Pages are measured at 8.5 x 14 inches or fraction of a page, including the caption page. Plats, maps, and prints recorded by photostatic or similar process: base fee of five cents and housing trust fund fee of five cents per square inch, with minimums of twenty dollars each. Zoning resolutions: $25 base plus $25 housing trust fund fee; zoning amendments: $10 plus $10. Notices of federal liens: $5 per notice; certificates of discharge or release: $3 (R.C. 317.09). The fees do not apply to instruments recorded by a county land reutilization corporation.

The Greene County Recorder has not increased the recording fee for standard documents under Ohio Senate Bill 94. Starting January 1, 2026, plats and condominiums are recorded at .10 cents per square inch (rounded up to the nearest inch), with a $40 minimum per page. Real estate financing statements (original, amended, correction, or continuation) and terminations: $12.00, plus $4.00 for each name to be indexed. Self-service copies: $.10 per page. Mapscan copies: $2.50 per page. Checks must be written for the exact amount.

Paying the office

StatewideFees are paid upon presentation of the instruments for record; payment of fees for electronic recording may be made by electronic funds transfer, automated clearing house, or other electronic means after presentation.

The office cannot make change on checks, so checks must be written for the exact amount; documents are not recorded if checks are not exact. Separate checks are required for the Auditor and the Recorder.

Transfer tax

Real property conveyance fee. One dollar, or ten cents for each one hundred dollars or fraction of one hundred dollars, whichever is greater, of the value of the real property transferred. The tax is collected when the document is recorded. (statewide, R.C. 319.54(G)(3))

StatewideThe conveyance fee is paid to the county auditor, and a deed of absolute conveyance is not recorded until it bears the auditor's stamp showing compliance with R.C. 319.202 and is indorsed "transferred" or "transfer not necessary" (R.C. 317.22). Counties may also levy a real property transfer tax under R.C. 322.02 at a rate not to exceed thirty cents per hundred dollars of value conveyed, paid to the county auditor prior to presentation of the deed to the recorder. R.C. 319.54(G)(3) lists transfers on which no fee is charged.

Greene County Auditor: conveyance fee of $1.00 per thousand dollars of the purchase price plus transfer fee of $1.00 per thousand dollars of the purchase price, equal to $2.00 per thousand dollars (any pennies are rounded up to the next $0.10) (O.R.C. 319.54(G)(3) and 322.02). A fee of $0.50 per parcel is charged to cover the parcel transfer. Fees are payable to the Greene County Auditor, and the county map department must approve and initial all deeds before they are presented to the auditor's office.

Checked September 2026 against official publications. Sources: Ohio Revised Code Chapter 317 Recorder · Section 317.32 | Recording fees · Section 319.54 | Auditor fees · Section 322.02 | Real property transfer tax · New Recording Fees for Plats and Condominiums in 2026 · General Preparation · Transfer & Conveyances | Greene County Auditor

Confirm current requirements with the recorder's office before submitting documents.

StatewideRight half of the 3-inch first-page top margin is reserved for the county recorder's indorsement. A 1.5-inch margin of blank space is required across the top of each remaining page.

StatewideNonconforming instruments are accepted with an added fee; no fee for incidental items such as page numbers, initials, or bar codes in side or bottom margins. The format standard does not apply to documents from courts, taxing authorities, or state or federal agencies, to plats, or to documents executed before July 1, 2009. Illegible signatures must have the name legibly printed, typewritten, or stamped beneath them unless the name appears elsewhere in the instrument (R.C. 317.11). Instruments must be of a quality that allows legible reproduction (R.C. 317.112). Personal information such as Social Security numbers may not be included (R.C. 317.082). Instruments in a language other than English need a certified English translation (R.C. 317.113).

Forms filed along with a transfer

• DTE 100 Real Property Conveyance Fee Statement of Value and Receipt Statewide Ohio Department of Taxation; filed with the county auditor
  Conveyances of real property presented to the county auditor
• Statement of Conveyance of Current Agricultural Use Valuation Form (DTE 101) Greene County Auditor
  A deed with property currently in the CAUV program (or in the CAUV for the previous year)

Submitting documents

StatewideBy June 30, 2026, each county recorder is required to make available to the public a method for electronically recording instruments related to conveyances of real property and other instruments listed in R.C. 317.08(A) or (D), except plats and maps.

The Recorder's Office will walk documents through the Auditor's Office and Engineer's Office. Real estate transactions brought to the Recorder's Office after 3:30 are not guaranteed to be processed on the same business day. All Mechanic's Liens must be approved in the Engineer's Tax Map Department. Documents or pages bearing the INTERNET IMAGE watermark are not accepted for recording.

Checked September 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Ohio Revised Code Chapter 317 Recorder · Real Property Conveyance Fee Statement of Value and Receipt (DTE 100) · General Preparation · Transfer & Conveyances | Greene County Auditor · Recording Preparation · Ohio Recorders Association - Greene County Recorder