Douglas County Recorder

The County Clerk is responsible for recording and maintaining real property records.

The Douglas County Clerk requires that a Recording Certificate page be attached to each document
presented for recording. We will attach the Recording Certificate for you or you may print your own (see top of Recording page on this website) and affix it to the document yourself.

The fee shown below is for the first page of your document (with one title) and the Recording
Certificate. Each additional page after the Recording Certificate and the first page of your document is $5.00. Additional recordable title is charged $5.00 each (see at the end of the fee schedule for some examples).

Affidavit of Estates 81.00
Affidavit of Annual Assessment Work (Mine) 21.00; includes one mining claim; add 5.00 for each additional mine not in sequence
Affidavit of Mailing and related Documents 83.00
Agreements 91.00
Appointment of Successor Trustee 91.00
Assignments 91.00
Contracts 91.00
Correction Deed 81.00
Covenants 83.00
Death Certificate (Oregon Short Form) 81.00 Flat Fee
Deeds, Conveyances 91.00
Deed of Reconveyance 91.00
Deed of Trust 91.00
Divorce Decree (Certified) 91.00
Easement, Right of Way, Access 91.00
Easement (Utility Co) 81.00
Fire Siting Covenant (Douglas County Planning) 72.00
Fixture Filing and related Documents 91.00
Intent to Hold, Mining Claim 83.00 (includes one mining claim) add 5.00 for each additional mine not in sequence
Judgment, Lien 21.00
Judgment, Land Transfer; Court Certified 91.00
Judgment, Foreclosure of Deed of Trust 83.00
Lease, related 93.00
Liens 83.00
Lien Record Abstract 21.00
Location Notice, Mining 83.00
Memorandum of Contract 91.00
Mining Claim Deed 91.00
Modifications 91.00
Mortgage 91.00
Notice of Completion 83.00
Notice of Default 93.00
Notice of Pendency or Release 83.00
Option 83.00
Ordinances (City) 83.00
Power of Attorney 83.00
Reconveyance 91.00
Rerecording of any Document-See Website under Rerecording for instructions/fees
Resource Covenant (Douglas County Planning) 72.00
Satisfaction 91.00
Satisfaction of Judgment 10.00
Satisfaction of Lien 83.00
Satisfaction of Lien Record Abstract 21.00
Subordination (Deed of Trust) 91.00
Substitution of Trustee 91.00
Termination of Fixture Filing 91.00
U S of America (as grantee) 10.00
Vacation in Subdivision 81.00
Vacation not in Subdivision 81.00
Writ of Execution 83.00

Examples of Multiple Title Documents:
Document Title-----------------------------------Cost of Recording Certificate and First Page of Your Document and Extra Title(s).
Substitution of Trustee & Deed of Reconveyance
91.00 plus 5.00

Deed of Trust, Assignment of Leases & Rents, Security Agreement & Fixture Filing
91.00 plus 10.00

Affidavit of Mailing, Proof of Service, Affidavit of Publication, Affidavit of Compliance
83.00 plus 15.00

Remember, the cost shown is for the Recording Certificate and the first page of your document only. Add $5.00 for each additional page after these 2 pages.

Please include a stamped self-addressed envelope to expedite the return of your document(s).

All fees are due at the time of recording. The Douglas County Clerk's office accepts cash, checks, money orders, or debit cards as a form of payment. Make checks or money orders payable to Douglas County Clerk.

If the correct amount is not sent, or if more than $10 over is sent, the instrument will be returned unrecorded. A check with a "do not exceed" amount can be sent.

Call the Douglas County recording office directly if you have questions about recording fees.

* Documents must be on white paper no larger than 8.5 x 14 inches and no smaller than 8.5 x 11 inches.

* The font should be no smaller than 8 point.

* The paper should be white and heavy enough that the ink does not bleed through.

* The first page should have a blank space of 4 inches wide by 1.5 inches high in the upper right corner. This is to be left blank for the recording sticker. If this is not provided, an additional $5 will be added for an extra recording page.

* Deeds must be signed by the grantors and acknowledged before any person in the state authorized to take acknowledgments. Original signatures are required.

REQUIREMENTS
The first page of a document must contain:

1. The name(s) of the transaction.
2. The name(s) of the grantor(s) and grantee(s).
3. The name and address of the person to whom the document is to be returned.
4. The true and actual consideration paid for the transfer (for instruments conveying or contracting to convey fee title).
5. Tax statement information (for instruments conveying or contracting to convey fee title).
6. Information required for the county clerk lien record, including the name of the claimant, name of the debtor, and amount of the lien.

If a document lacks any of the above applicable items, a $20 nonstandard fee will be added to the regular recording fees.

The tax statement referred to in number 5 should be in substantially the following form: "Until a change is requested, all tax statements should be sent to the following address."

An acceptable legal description is required for real property documents. This can be given as a metes and bounds description; as a lot, block, and subdivision; as the book and page and/or instrument number of a recorded deed where the legal description can be found; or as a parcel in a partition. The assessor's map and tax lot number and/or account number is not acceptable as a legal description.

An instrument that is transferring or contracting to transfer fee title to real property shall include a statement as set forth in the Oregon Revised Statutes 93.040.

PLEASE NOTE: The Douglas County Clerk requires that a Recording Certificate page be attached to each document presented for recording. The office will attach the Recording Certificate form for you or you may print your own and affix it to your document (see supplemental forms).

RE-RECORDING OF AN ORIGINAL DOCUMENT

On a separate piece of paper, type or print the following statement: "Re-recording at the request of __________________ to correct ________________. Previously recorded in book _______ and page ____, or as fee number ___________."

Affix this new page to the original document that has been corrected.

Warranty deeds may be in the following form:
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)

(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.