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Recorder Office Locations


Harney County Clerk & Records
450 North Buena Vista #14, Burns, Oregon 97720
8:30 to 5:00 M-F
Phone: (514) 573-6641
Harney County Clerk & Records 450 North Buena Vista #14, Burns, Oregon, 97720

 
 
 
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Harney County Oregon Register of Deeds

Harney County Recorder Information

The County Clerk is responsible for recording and maintaining real property records.
 

Recording Fees

To record the first page of a document, the fee is $41. Each additional page is $5.

For each assignment, release, or satisfaction in an instrument, the fee is $5.

A non-standard fee of $20 applies to documents that do not meet requirements.

A certified copy if $3.75 for the first page and 25 cents for each additional page.

If you have questions about recording fees or forms of payment, contact the Harney County Clerk at 541-573-6641.
 
Document Formatting Requirements
Instruments must be printed on sheets of at least 20-pound opaque bond paper not larger than 8.5x14 inches (or smaller than 8.5x11 inches) with text written or printed in a font size of at least 8 point and of sufficient quality for recording photographically. If the document is not in compliance with this, add the non-standard fee of $20. This does not apply to out-of-state notarial acts or to certified copies of public records.

The first page must have a blank space of 2.5 x 3 inches and a 1 ½ inch margin for all other sides. If this space is not provided, an additional $5 will be charged for adding an extra page.

Documents submitted for recording must be in the English language.

Signatures and notary stamps must be original; photocopies or faxed copies cannot be recorded.

Notary seals must not cover text or signatures on the document. A blurred or faint notary stamp cannot be accepted for recording. Information may be written outside the seal border, or a new seal/acknowledgment can be affixed to compensate.

Any highlighting of text or other information will result in rejection.

Flaps or riders must be attached to a page on at least two sides. Anything under the flap or rider will not be recorded.

Legal descriptions must have the subdivision name, lot, and block; or book and page or instrument number of a previously recorded deed where the legal description can be found. The assessor’s map and tax lot number or account number is not accepted as a legal description.

A statement outlined in ORS 93.040 is required on all deeds.

A line of credit instrument should state the maximum principal amount to be advanced on the first page.


On the first page or cover sheet, include the following information immediately
after the 3 x 4 inch blank space:

• The name(s) of the transaction(s). The County Clerk recommends using large bold type for the title. If there is more than one title, each title contained in the document should be on a separate line. The title should be in sufficient detail to enable to clerk to record it in the proper record.

• Names and addresses of parties (grantor and grantee) to be indexed.

• Name and address of person to whom the document will be returned, preceded by the words “Return To.”

• For instruments conveying or contracting to convey fee title to any real estate and all memoranda of such instruments, the true and actual consideration paid for such transfer.

• For instruments conveying title, the address for tax statements must be provided, or the document will be rejected.

• For clerk lien records: The amount of any monetary obligation imposed by the order or warrant; the name of all persons against whom the obligation is imposed; and full or partial satisfaction, if any, of any lien created by the order or warrant.

If the document is not in compliance with the first-page requirements, a $20 non-standard fee will apply to the recording, which is in addition to all regular charges.


LEGIBILITY

If a document is rejected as “illegible” due to a notary and/or corporate seal or highlighting covering text, re-do the document or if you think the illegible section on the document is either unimportant or unnecessary, it can be removed or crossed out; however, be sure to check with your legal counsel prior to doing so. The information may be necessary to the document.

If a form contains illegible text, a legible form of the same kind may be attached to the original and should state “attached for legibility” somewhere on the attached page. Attaching extra pages will increase the recording costs.

Warranty deeds may be in the following form:
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)

(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.

 
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E-Recording
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Supplemental Documents

Notary Certificates