Massachusetts - Essex County Notice of Substantial Completion Forms

All Essex County specific forms and documents listed below are included in your immediate download package:

Notice of Substantial Completion Form - Essex County

Fill in the blank form formatted to comply with all recording and content requirements.
Included document last updated 11/17/2021

Notice of Substantial Completion Guide - Essex County

Line by line guide explaining every blank on the form.
Included document last updated 9/22/2021

Completed Example of the Notice of Substantial Completion Document - Essex County

Example of a properly completed form for reference.
Included document last updated 9/27/2021

Included Supplemental Documents

The Following Massachusetts and Essex County supplemental forms are included as a courtesy with your order.

List of Stamp Tax Rates (Massachusetts Document)

Deed Indexing Standards (Massachusetts Document)

Certificate of Acknowledgment - Individual (Massachusetts Document)

Certificate of Acknowledgment - Representative (Massachusetts Document)

Jurat (Massachusetts Document)

Frequently Asked Questions:

• How long does it take to get my forms?
  • Forms are available immediately after submitting payment.
• What are supplemental forms?
  • Often when a deed is recorded additional documents are required by the state or local jurisdiction. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
• How do I get my forms, are they emailed?
  • After you submit payment you will see a page listing the forms you ordered with a download link to the pdf form file. You download the forms to your computer. You will also receive an email with a link to your download page in case you need it later.
• What type of files are the forms?
  • All of our forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
• Can the forms be re-used?
  • Yes. You can re-use the forms for your personal use. For example, if you have more than one property in a given county that you need to transfer you would only need to order our forms once for all of your properties in that county.
• Are these forms guaranteed to be recordable in Essex County ?
  • Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Essex County including margin requirements, content requirements, font and font size requirements.
• Do I have to enter all of my property information online?
  • No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
• Can I save the completed form, email it to someone?
  • Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
• Do I need any special software to use these forms?
  • You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
• Are there any recurring fees involved?
  • No. Nothing to cancel, no memberships, no recurring fees.

Areas covered by these Notice of Substantial Completion Forms:

• Essex County

Including:

• Amesbury
• Andover
• Beverly
• Boxford
• Byfield
• Danvers
• Essex
• Georgetown
• Gloucester
• Groveland
• Hamilton
• Hathorne
• Haverhill
• Ipswich
• Lawrence
• Lynn
• Lynnfield
• Manchester
• Marblehead
• Merrimac
• Methuen
• Middleton
• Nahant
• Newbury
• Newburyport
• North Andover
• Peabody
• Prides Crossing
• Rockport
• Rowley
• Salem
• Salisbury
• Saugus
• South Hamilton
• Swampscott
• Topsfield
• Wenham
• West Boxford
• West Newbury

What is the Massachusetts Notice of Substantial Completion?

In Massachusetts, a Notice of Substantial Completion must be filed or recorded with the registry of deeds upon or after the contract has reached substantial completion. M.G.L. Ch. 254, 2(a). "Substantial completion" occurs when the work under the written contract is sufficiently complete so that it can be occupied or utilized for its intended use. Id.

The Notice of Substantial Completion contains the date of the written contact, names of the owner and contractor, and a legal property description sufficient for identification. Id.

The owner also signs the Notice and states that he has served a copy of the Notice upon every person who has filed or recorded a Notice of Contract. Id

A copy of the Notice, indicating the date of filing or recording, must also be mailed by the owner, via certified mail with return receipt requested, to every person who has filed a Notice of Contract. Id. Additionally, the contractor must serve a copy to every person who has entered into a written contract directly with the contractor as well as to every person who has given a written Notice of Identification to the contractor. Id.

The failure of the owner or contractor to give notice of the filing or recording of the Notice of Substantial Completion to the persons entitled shall not prejudice the rights of any third parties who rely upon it in good faith and without actual knowledge of such failure of notice. Id.

This article is provided for informational purposes only and should not be relied upon as a substitute for the advice from an attorney. If you have questions about the Notice of Substantial Completion in Massachusetts, or any other issues related to Massachusetts lien laws, please consult with an attorney.

Save Time and Money

Get your Essex County Notice of Substantial Completion form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

Our Promise

The documents you receive here will meet, or exceed, the Essex County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

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