Washington County Administrator Deed Form

Last validated July 6, 2026 by our Forms Development Team

Washington County Administrator Deed Form

Washington County Administrator Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.

Document Last Validated 7/6/2026
Washington County Administrator Deed Guide

Washington County Administrator Deed Guide

Line by line guide explaining every blank on the form.

Document Last Validated 6/29/2026
Washington County Completed Example of the Administrator Deed Document

Washington County Completed Example of the Administrator Deed Document

Example of a properly completed form for reference.

Document Last Validated 6/29/2026

All 3 documents above included • One-time purchase • No recurring fees

Immediate Download • Secure Checkout

Important: Your property must be located in Washington County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Charlestown Town Clerk

Address:
4540 South County Trail
Charlestown, Rhode Island 02813

Hours: 8:30 to 4:30 / Recording until 3:45

Phone: (401) 364-1200

Exeter Town Clerk

Address:
675 Ten Rod Rd
Exeter, Rhode Island 02822

Hours: 9:00 to 4:00 M-F

Phone: (401) 294-3891

Hopkinton Town Clerk

Address:
1 Town House Rd
Hopkinton, Rhode Island 02833

Hours: 8:30 to 4:30 M-F

Phone: (401) 377-7777

Narragansett Town Clerk

Address:
25 Fifth Ave
Narragansett , Rhode Island 02882

Hours: 8:30am and 4:30pm M-F

Phone: (401) 782-0623

New Shoreham Town Clerk

Address:
16 Old Town Rd / PO Box 220
New Shoreham, Rhode Island 02807

Hours: 9:00 to 3:00 M-F

Phone: (401) 466-3200

North Kingstown Town Clerk

Address:
80 Boston Neck Rd
North Kingstown, Rhode Island 02852

Hours: 8:30 to 4:30 M-F / Recording until 3:30

Phone: (401) 268-1554

Richmond Town Clerk

Address:
5 Richmond Townhouse Rd
Wyoming, Rhode Island 02898

Hours: Mon-Fri 9am to 4pm

Phone: (401) 539-9000 Ext. 9

South Kingstown Town Clerk

Address:
180 High St
Wakefield, Rhode Island 02879

Hours: 8:30 to 4:30 M-F

Phone: (401) 789-9331 Ext 1236

Westerly Town Clerk

Address:
45 Broad St
Westerly, Rhode Island 02891

Hours: 8:30 to 4:15 M-F

Phone: (401) 348-2500

Recording Tips for Washington County:
  • Ensure all signatures are in blue or black ink
  • Double-check legal descriptions match your existing deed
  • Ask if they accept credit cards - many offices are cash/check only
  • Bring extra funds - fees can vary by document type and page count
  • Mornings typically have shorter wait times than afternoons

Cities and Jurisdictions in Washington County

Properties in any of these areas use Washington County forms:

  • Ashaway
  • Block Island
  • Bradford
  • Carolina
  • Charlestown
  • Exeter
  • Hope Valley
  • Hopkinton
  • Kenyon
  • Kingston
  • Narragansett
  • North Kingstown
  • Peace Dale
  • Rockville
  • Saunderstown
  • Shannock
  • Slocum
  • Wakefield
  • West Kingston
  • Westerly
  • Wood River Junction
  • Wyoming

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Washington County

How do I get my forms?

Forms are available for immediate download after payment. The Washington County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Washington County?

Yes. Our form blanks are guaranteed to meet or exceed the applicable formatting requirements used for recording in Washington County, including margin requirements, font requirements, and other layout standards. This guarantee applies to formatting, not to the legal sufficiency of information entered by the user or the suitability of a form for a particular transaction.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Washington County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Washington County?

Recording fees in Washington County vary. Contact the recorder's office at (401) 364-1200 for current fees.

Questions answered? Let's get started!

An administrator's deed is a statutory form under RIGL 34-11-12 for sales of real property from a probated estate. An administrator is a court-appointed fiduciary entrusted to administer a decedent's estate. He or she is the personal representative selected by the probate court when the decedent dies without a will, or the executor named in the will is unwilling or unable to serve.

Use an administrator's deed to transfer title to a purchaser with implied fiduciary covenants. Administrator's deeds contain covenants that the grantor is the duly qualified and acting administrator of the estate, that he or she has good right and lawful authority to convey the decedent's interest in the subject property, and that he or she, in his or her capacity, has given bond as required by law and has complied in all respects with the court's decree.

In Rhode Island, the probate court must authorize sales of realty from the estate (RIGL 33-19-3). Prior to the sale, the administrator files a petition for the sale of real estate with the court, which must include the reason for the sale. Valid reasons for petitioning for the sale of real property under RIGL 33-12-6 include enabling the payment of debts or facilitating efficient administration of the estate. This authority excludes sales of real property that is specifically devised by the decedent's will, unless the devisee(s) give consent to the sale (RIGL 33-12-6).

In addition to meeting the standard requirements for form and content of deeds in Rhode Island, the administrator's deed should reflect the true consideration paid by the grantee for the grantor's interest in the realty. Rhode Island levies a real estate conveyance tax based on purchase price, to be paid by the grantor, due upon recording (RIGL 44-25-1). Submit a conveyance tax return (CVYT-1) to the Rhode Island Division of Taxation.

Nonresident sellers of realty in Rhode Island must furnish a residency affidavit to the buyer at closing. The grantee deducts and withholds a percentage of the consideration paid to nonresident sellers (for more information on withholding of Rhode Island tax, see RIGL 44-30-71.3). Grantees may rely on the grantor's residency only if the grantor provides a residency affidavit [1]. If the transfer is exempt from the affidavit requirement, the deed should include a statement to the effect that the grantor is a resident, and that no withholding under RIGL 44-30-71.3 is required.

The administrator must sign the deed in the presence of a notary public for a valid transfer. Recording in Rhode Island is done at the municipal level in the town or city where the property is situated. Submit the completed, signed, and notarized deed, along with any supplemental documents, to the land evidence division of the town clerk in the municipality where the subject parcel is located.

The information provided here is not a substitute for legal advice. Consult an attorney licensed in the State of Rhode Island with questions regarding administrator's deeds, or for any other issues related to settling an estate, as each situation is unique.

(Rhode Island AD Package includes form, guidelines, and completed example)

Important: Your property must be located in Washington County to use these forms. Documents should be recorded at the office below.

This Administrator Deed meets all recording requirements specific to Washington County.

Our Promise

The documents you receive here are guaranteed to meet or exceed the applicable Washington County recording format requirements. If there is a rejection caused by our formatting, we will correct the issue or refund your payment. This guarantee applies to document formatting only and does not extend to information entered by the user, the selection of the form, or the legal effect of the completed document.

Save Time and Money

Get your Washington County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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July 29th, 2020

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Reply from Staff

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January 4th, 2021

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January 23rd, 2019

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April 9th, 2020

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Reply from Staff

Thank you Griselle, glad we could help.

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Reply from Staff

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