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To record a real property document in Rutherford County, Tennessee the property must be located in that county. Documents are recorded at the Register of Deeds office.
Recording Fees
Chapter 21 - Fees Charged
Part 10 - Registers
8-21-1001. Registers
Deed:
$12.00 first two (2) pages
$5.00 each additional page
$5.00 each additional instrument and/or document
$3.70 (per thousand) State Conveyance Tax
$1.00 Register Fee (if State Conveyance Tax applies)
Deed of Trust:
$12.00 first two (2) pages
$5.00 each additional page
$1.15 (per thousand) State Mortgage Tax (1st $2,000.00 exempt)
$1.00 Register Fee (if State Mortgage Tax applies)
Modification:
$12.00 first two (2) pages
$5.00 each additional page
$5.00 each additional reference
$1.15 (per thousand) State Mortgage Tax (if increasing indebtedness, exemption does not apply)
$1.00 Register Fee (if State Mortgage Tax applies)
Assignment:
$12.00 first two (2) pages
$5.00 each additional page
$5.00 each additional reference
$1.15 (per thousand) State Mortgage Tax applies if assigning from exempt agency to non-exempt agency
$1.00 Register Fee (if State Mortgage Tax applies)
Correction or Re-recorded Document:
$12.00 first two (2) pages
$5.00 each additional page
Full/Partial Release:
$12.00 first two (2) pages
$5.00 each additional page
$5.00 each additional reference
$15.00 each additional fixture reference
Power of Attorney:
$12.00 first two (2) pages
$5.00 each additional page
Notice of Completion, Greenbelt, Judgment:
$12.00 first two (2) pages
$ 5.00 each additional page
Secretary of State Documents (Charters, Mergers, etc):
$7.00 first five (5) pages
$0.50 each additional page
UCC Fixture Filing:
$15.00 first ten (10) pages
$0.50 each addtional page
$1.15 (per thousand) State Mortgage Tax (1st $2.000.00 exempt)
$1.00 Register Fee (if State Mortgage Tax applies)
$15.00 each additional debtor
$15.00 each additional document
UCC Termination and Continuation:
$15.00 filing fee
$15.00 each additional reference
Court Decree (certified and sealed copy from court):
$12.00 first two (2) pages
$5.00 each additional page
Certified Copy:
$1.00 per page
Regular Copy:
$0.15 per page
Plat Copy:
$1.00 per page
Mailed Copy:
$0.50 per page
Cash, checks, or money orders are accepted forms of payment. A self-addressed stamped envelope is required for all documents processed by mail.
Contact the county's Register of Deeds directly for more information on recording fees and payment methods.
Document Formatting Requirements
* Documents must be originals and dated in order to be recorded with the Register of Deeds.
* The name and address of the property owner is required, as well as the name and address of the person responsible for property taxes.
* The name and address of the preparer of the instrument is required to be listed.
* At the end of the legal description of the real property, include the name, license number, and address of the surveyor who prepared the boundary survey from which the description was prepared.
* A complete notary acknowledgment is needed for documents of conveyance (this is optional for leases, bylaws, and contracts). This should include the date it was notarized and the date the notary commission expires.
* A derivation clause is required, as well as an oath of consideration.
* The owner of residential real property shall furnish one of the following to the purchaser: a residential property disclosure statement or a residential property disclaimer. These statements can be accessed through the Tennessee revised statutes, under title 66, chapter 5, part 210.
FORMATTING REQUIREMENTS
* Submit documents on 8.5x11 inch white paper, or 8.5 x 14 inch white paper.
* The first page should have a 3 inch top margin and a 3 inch bottom margin. These are to be left blank for the Register of Deeds. All other margins should be a minimum of 1 inch.
* The document should be in black ink, with a minimum font size of 10 point.
A Quitclaim Deed needs the following: New owner name and address; tax bill name and address; map and parcel number; grantor and grantee names; language that conveys interest only (quitclaim deeds do not warrant title); property description and current derivation clause; and an oath of consideration. This may be listed as zero or it can have actual consideration.
All mortgage documents, as well as an installment deed, must contain the following statement: "Maximum Principal Indebtedness for Tennessee Recording Tax Purpose is $____________."
For a deed in fee with general warranty: "I hereby convey to A. B. the following tract of land (describing it), and I warrant the title against all persons whomsoever."