Find everything you need to record real estate documents in Waldo County, Maine.
Recorder Office
Registry of Deeds
137 Church St / PO Box D, Belfast, Maine 04915
8:00 to 4:00 Monday through Friday
(207) 338-1710
About the Waldo County Recorder's Office
The Registry of Deeds is responsible for recording and maintaining real property records in Waldo County.
Recording Fees
First page - $22.00
Each additional page - $2.00 per page.
Names in excess of four to be indexed - $1.00 per name (please count all grantors, grantees, aka's, trustees, dba's, partners, nominees)
Marginal references to prior documents - $13.00 each after the first one.
State and local government offices pay only $19.00 for the first page, and $2.00 for each additional one.
Transfer tax - based on the value of the property as set forth in the declaration of value, $2.20 for each $500 or fraction thereof and imposed in equal parts on the grantor and grantee, unless transfer is exempt.
Each additional page - $2.00 per page.
Names in excess of four to be indexed - $1.00 per name (please count all grantors, grantees, aka's, trustees, dba's, partners, nominees)
Marginal references to prior documents - $13.00 each after the first one.
State and local government offices pay only $19.00 for the first page, and $2.00 for each additional one.
Transfer tax - based on the value of the property as set forth in the declaration of value, $2.20 for each $500 or fraction thereof and imposed in equal parts on the grantor and grantee, unless transfer is exempt.
Document Requirements
* Documents should be submitted on 8.5 x 11 inch paper without any watermarks or visible inclusions.
* Printing or typing should be in black ink, with a minimum font size of 12 point.
* Provide sufficient space for recording information: 1.5" top margin on the first page, 1.5" bottom margin last page, 1" top margin all other pages, .75" side margins for all pages.
* Names should be printed beneath all signatures in the document.
* A return address is required for all documents.
* Documents must contain reference to the volume and page of the registry record of the deed or other instrument evidencing such other conveyance, mortgage, devise, or other transfer, which record can be found at the time of recording the deed containing the exception, reservation, or recital.
* Documents of conveyance must contain a legal description by metes and bounds or by reference to the volume and page of the record of a survey plan of the property affected.
* In addition to naming the grantees in a document of conveyance, the grantee(s) address, municipality, and state must be given on the document of conveyance.
* Unless the transaction is exempt, the seller of residential real property shall provide to the purchaser a property disclosure statement containing the following information: water supply system, insulation, heating system or heating source, waste disposal system, hazardous materials, and known defects. For more specific guidelines on the property disclosure statement, interested parties are directed to the Maine Revised Statutes, Title 33, Chapter 7.
* All documents of conveyance must be accompanied by a Real Estate Transfer Tax Form. The transfer tax, which is $4.40 per $1000, is determined by the amount at which the property is sold. The transfer tax is equally divided between buyer and seller, unless exempt pursuant to Title 36, 4641-C. An exemption from the transfer tax must be clearly stated on the transfer tax form. The Real Estate Transfer Tax Form and instructions can be found on the websites of the Registry of Deeds or the Maine Department of Revenue.
* Printing or typing should be in black ink, with a minimum font size of 12 point.
* Provide sufficient space for recording information: 1.5" top margin on the first page, 1.5" bottom margin last page, 1" top margin all other pages, .75" side margins for all pages.
* Names should be printed beneath all signatures in the document.
* A return address is required for all documents.
* Documents must contain reference to the volume and page of the registry record of the deed or other instrument evidencing such other conveyance, mortgage, devise, or other transfer, which record can be found at the time of recording the deed containing the exception, reservation, or recital.
* Documents of conveyance must contain a legal description by metes and bounds or by reference to the volume and page of the record of a survey plan of the property affected.
* In addition to naming the grantees in a document of conveyance, the grantee(s) address, municipality, and state must be given on the document of conveyance.
* Unless the transaction is exempt, the seller of residential real property shall provide to the purchaser a property disclosure statement containing the following information: water supply system, insulation, heating system or heating source, waste disposal system, hazardous materials, and known defects. For more specific guidelines on the property disclosure statement, interested parties are directed to the Maine Revised Statutes, Title 33, Chapter 7.
* All documents of conveyance must be accompanied by a Real Estate Transfer Tax Form. The transfer tax, which is $4.40 per $1000, is determined by the amount at which the property is sold. The transfer tax is equally divided between buyer and seller, unless exempt pursuant to Title 36, 4641-C. An exemption from the transfer tax must be clearly stated on the transfer tax form. The Real Estate Transfer Tax Form and instructions can be found on the websites of the Registry of Deeds or the Maine Department of Revenue.
Services & Resources
Get a Copy of Your Deed
Need an official copy? Learn how to request documents from the recorder's office.
Recorder Office
Registry of Deeds
137 Church St / PO Box D, Belfast, Maine 04915
8:00 to 4:00 Monday through Friday
(207) 338-1710
Available Forms
Quitclaim Deed
Quitclaim Deed with Covenants
Gift Deed
Warranty Deed
Grant Deed
Correction Deed
Easement Deed
Termination of Easement
Trustee Deed
Personal Representative Deed of Distribution Testate
Personal Representative Deed of Distribution Intestate
Personal Representative Deed of Sale Testate
Personal Representative Deed of Sale Intestate
Mortgage Instrument and Promissory Note
Discharge of Mortgage
Land Installment Contract
Memorandum of a Land Installment Contract
Full Release of Memorandum of a Land Installment Contract
General Durable Power of Attorney
Durable Limited Real Estate Power of Attorney (Sale)
Durable Limited Real Estate Power of Attorney (Purchase)
Notice of Furnishing
Notice to Owner
Notice of Mechanic Lien
Release of Mechanic Lien
Conditional Lien Waiver on Progress Payment
Unconditional Lien Waiver on Progress Payment
Conditional Lien Waiver on Final Payment
Unconditional Lien Waiver on Final Payment
Transfer of Death Deed
Transfer on Death Deed Revocation
Notice of Death Affidavit
Disclaimer of Property Interest
Certificate of Trust
Additional Documents
Transfer Tax Declaration Form
Maine Document
Supplemental to Transfer Tax Declaration
Maine Document
Transfer Tax Exemptions List
Maine Document
Declaration of Value - Controlling Interest with Instructions
Maine Document
Maine Homestead Application with Instructions
Maine Document
Certificate of Acknowledgment
Maine Document
Jurat
Maine Document