Waldo County Recorder Information

The Registry of Deeds is responsible for recording and maintaining real property records in Waldo County.

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

First page - $22.00
Each additional page - $2.00 per page.

Names in excess of four to be indexed - $1.00 per name (please count all grantors, grantees, aka's, trustees, dba's, partners, nominees)

Marginal references to prior documents - $13.00 each after the first one.

State and local government offices pay only $19.00 for the first page, and $2.00 for each additional one.

Transfer tax - based on the value of the property as set forth in the declaration of value, $2.20 for each $500 or fraction thereof and imposed in equal parts on the grantor and grantee, unless transfer is exempt.

Confirm current requirements with the recorder's office before submitting documents.

* Documents should be submitted on 8.5 x 11 inch paper without any watermarks or visible inclusions.

* Printing or typing should be in black ink, with a minimum font size of 12 point.

* Provide sufficient space for recording information: 1.5" top margin on the first page, 1.5" bottom margin last page, 1" top margin all other pages, .75" side margins for all pages.

* Names should be printed beneath all signatures in the document.

* A return address is required for all documents.

* Documents must contain reference to the volume and page of the registry record of the deed or other instrument evidencing such other conveyance, mortgage, devise, or other transfer, which record can be found at the time of recording the deed containing the exception, reservation, or recital.

* Documents of conveyance must contain a legal description by metes and bounds or by reference to the volume and page of the record of a survey plan of the property affected.

* In addition to naming the grantees in a document of conveyance, the grantee(s) address, municipality, and state must be given on the document of conveyance.

* Unless the transaction is exempt, the seller of residential real property shall provide to the purchaser a property disclosure statement containing the following information: water supply system, insulation, heating system or heating source, waste disposal system, hazardous materials, and known defects. For more specific guidelines on the property disclosure statement, interested parties are directed to the Maine Revised Statutes, Title 33, Chapter 7.

* All documents of conveyance must be accompanied by a Real Estate Transfer Tax Form. The transfer tax, which is $4.40 per $1000, is determined by the amount at which the property is sold. The transfer tax is equally divided between buyer and seller, unless exempt pursuant to Title 36, 4641-C. An exemption from the transfer tax must be clearly stated on the transfer tax form. The Real Estate Transfer Tax Form and instructions can be found on the websites of the Registry of Deeds or the Maine Department of Revenue.