Massachusetts Forms

Suffolk County Notice of Identification Form

Suffolk County Notice of Identification Form

Suffolk County Notice of Identification Form

Fill in the blank Notice of Identification form formatted to comply with all Massachusetts recording and content requirements.

Document Last Validated 8/11/2025
Suffolk County Notice of Indentification Guide

Suffolk County Notice of Indentification Guide

Line by line guide explaining every blank on the form.

Document Last Validated 5/6/2025
Suffolk County Completed Example of the Notice of Indentification Document

Suffolk County Completed Example of the Notice of Indentification Document

Example of a properly completed form for reference.

Document Last Validated 8/12/2025

All 3 documents above included • One-time purchase • No recurring fees

Immediate Download • Secure Checkout

Important: Your property must be located in Suffolk County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Suffolk County Registry of Deeds
Address:
24 New Chardon St
Boston, Massachusetts 02114-9660

Hours: 8:30 to 4:45 M-F / Recording until 4:15

Phone: (617) 788-8575 or 788-6221

Recording Tips for Suffolk County:
  • Documents must be on 8.5 x 11 inch white paper
  • Double-check legal descriptions match your existing deed
  • Request a receipt showing your recording numbers
  • Consider using eRecording to avoid trips to the office
  • Recording early in the week helps ensure same-week processing

Cities and Jurisdictions in Suffolk County

Properties in any of these areas use Suffolk County forms:

  • Allston
  • Boston
  • Brighton
  • Charlestown
  • Chelsea
  • East Boston
  • Hyde Park
  • Jamaica Plain
  • Mattapan
  • Readville
  • Revere
  • Roslindale
  • West Roxbury
  • Winthrop

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Suffolk County

How do I get my forms?

Forms are available for immediate download after payment. The Suffolk County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Suffolk County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Suffolk County including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Suffolk County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Suffolk County?

Recording fees in Suffolk County vary. Contact the recorder's office at (617) 788-8575 or 788-6221 for current fees.

Questions answered? Let's get started!

Subcontractors, vendors, and design professionals involved in a work of improvement must send a special type of notice when they have not contracted directly with the original contractor or property owner and are working under another party. This preserves these individual's rights to a mechanic's lien while letting the owner know who is involved in the job and may have a later claim if unpaid.

In Massachusetts, a lien claimant without a direct contractual relationship with the original contractor, except for liens for labor, can only claim an amount of lien less than or equal to the amount due or to become due under the subcontract between the original contractor and the subcontractor whose work includes the work of the person claiming the lien. M.G.L. Ch. 254, 4. However, if the claimant files a Notice of Identification within thirty (30) days of commencement of his performance, lien rights are preserved for the full amount of services or materials expended. Id.

The Notice of Identification contains the following information: 1) contractor's name; 2) name of the party sending the notice; 3) whether the claimant is a subcontractor, vendor, or design professional; 4) name of the person contracted with; 5) name of the person or party furnished; 6) the property address where work is performed; and 7) the amount of the contract. Id. The Notice must be sent via certified mail, return receipt requested, to the original contractor within thirty (30) days of starting performance.

The amount stated in any such notice of identification shall not limit the amount of the lien. Id. Any inaccuracy in the naming of the contractor or other information in such notice shall not affect its validity provided there is actual notice. Id.

This article is provided for informational purposes only and should not be relied upon as a substitute for professional legal advice. If you have questions about the Notice of Identification, or any other issues related to lien laws in Massachusetts, please consult with an attorney.

Important: Your property must be located in Suffolk County to use these forms. Documents should be recorded at the office below.

This Notice of Identification meets all recording requirements specific to Suffolk County.

Our Promise

The documents you receive here will meet, or exceed, the Suffolk County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Suffolk County Notice of Identification form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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