Real Estate Deeds
Register of Deeds

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Maine - Kennebec County Recorder Information

The Registry of Deeds is responsible for recording and maintaining real property records in Kennebec County.

Recording Fees

First page - $22.00
Each additional page - $2.00 per page.

Names in excess of four to be indexed - $1.00 per name (please count all grantors, grantees, aka's, trustees, dba's, partners, nominees)

Marginal references to prior documents - $13.00 each after the first one.

Transfer tax - based on the value of the property as set forth in the declaration of value, $2.20 for each $500 or fraction thereof and imposed in equal parts on the grantor and grantee, unless transfer is exempt.

Document Formatting Requirements

* A certificate of acknowledgment or proof of execution must be endorsed on or included in the deed in order for it to be recorded.

* Documents should be submitted on white 8.5x11 inch paper without watermarks or visible inclusions.

* 1.5" top margin on the first page, 1.5" bottom margin last page, 1" top margin all other pages, .75" side margins for all pages.

* Corresponding names should be printed or typed beneath signatures of the grantor, grantee, and the person taking acknowledgment.

* Deeds must be acknowledged by the grantors or by the persons executing the written instrument.

* The marital status of grantors involved in the conveyance must be indicated on the face of the document.

* All deeds are to contain in addition to the name of the grantee, his address, including street and number, municipality, and state.

* An exception, reservation, or recital in a conveyance will not constitute actual notice of any other conveyance unless it contains one of the following: a reference to the volume and page of the instrument evidencing such other conveyance, which record can be found at the time of recording of the deed containing the exception, reservation, or recital or an adequate legal description by metes and bounds (or reference to the volume and page of the record of a survey plan) of the property affected by the exception, reservation, or recital, in which case the actual notice will extend only to the property described.

* Unless the transaction is exempt, the seller of residential real property shall provide to the purchaser a property disclosure statement containing the following information: water supply system, insulation, heating system or heating source, waste disposal system, hazardous materials, and known defects. For more specific guidelines on the property disclosure statement, interested parties are directed to the Maine Revised Statutes, Title 33, Chapter 7.

A Maine Transfer Tax Declaration form should be filed with most deeds. These forms are available at no cost through the Registry of Deeds or online at the Maine Revenue Services. A tax map and lot number is required for the Transfer Tax Declaration. This information can be obtained by calling the town office where the land is located. Unorganized township information is available at the Maine Revenue Services.

This form should be submitted in duplicate and signed by the parties to the transaction.